Administrative Assistant - Part Time

OUR MISSION
Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow’s leaders today. Additional information can be found at lemanacademy.com.
Core Values
Below Are The Core Values For Leman Academy Of Excellence
Core Values are the key to defining our culture. They drive our decisions and shape our behavior.
CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest.
CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.
COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued.
CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning.
General
The Administrative Assistant serves as a member of the Leman Academy of Excellence to help meet the needs of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting, welcoming, and directing them appropriately; will notify appropriate Administrative Team members or faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate information regarding Leman Academy to our families, community, and surrounding groups of interest, and serve in any role that supports the effective functioning of the school day.
Summary Of
To perform such actions as required to establish the warm, welcoming, and effective functioning of a given school day as the first impression of our school; provide the necessary administrative support required to ensure the smooth, efficient operation of the K-8 school office.
Essential Functions And Minimum Qualifications/Requirements

• Ability to operate office equipment as required in assignment; i.e. fax machine, copier, computer, etc.
• Strong verbal, written, and interpersonal communication skills to positively impact school community with an ability to build strong relationships.
• Strong commitment to supporting the principles of excellence in education.
• Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
• Working knowledge of Information Technology related to Student Accountability. Knowledge of Information System (SAIS) software program such as Synergy or PowerSchool.
• Ability to manage conflict resolution with an attitude of humility and service.
• Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
• Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.
• Bilingual preferred.
• Minimum of a high school diploma or its equivalent,1 year post secondary education preferred.
• Ability to set up and use an efficient filing system.
• 2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
• First Aid and CPR Certification.
• AZ IVP Fingerprint Clearance card and background check.

Duties and Areas of Responsibility

• Greet all persons entering the school office of Leman Academy by name if possible.
• Assist staff with copying and other class preparation.
• Answer and manage incoming calls / take and relay messages.
• Monitor visitor access and maintain security awareness.
• Provide general administrative and clerical support, as assigned.
• Maintain appearance and organization of the front office.
• Receive and interact professionally with parents, students and visitors.
• Direct persons to the correct destination.
• Prepare and edit correspondence, communications, presentations, reports, and other documents.Office Manager with annual enrollment process to include correspondence and maintenance of the student enrollment database/files.
• Monitor and maintain office equipment.
• All parents/visitors must submit their driver’s license in order to enter the school campus.
• Oversee and control inventory relevant to office space.
• File and retrieve documents and reference materials.
• Collect fees and issue receipts to parents for extra-curricular activities.
• Assist with scheduling appointments.

Work Habits and Attitudes

• Accepts direction and constructive criticism.
• Works well with minimum supervision.
• Is dependable and accepts responsibility.
• Demonstrates a professional appearance on a daily basis.
• Sets priorities and meets deadlines.
• Shows initiative and resourcefulness, with a sense of ownership.
• Excellent organization, time management, and follow-up skills.
• Shows sensitivity and tact in dealing with others.
• Follows school policies, procedures, and safety rules.
• Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.
• Cooperates with co-workers and staff at other sites.
• Maintains a professional attitude, demeanor, and appearance at all times.
• Demonstrates a willingness to work as a team player, collaborating with others as necessary.
• Demonstrates a strong sense of drive to meet goals.
• Demonstrates flexibility and adaptability.
• Performs accurate work in a timely manner.
• Builds morale while ensuring a safe and secure environment.

Compensation
Leman Academy offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.
Leman Academy of Excellence is an Equal Opportunity Employer.