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Administrative Assistant - Part Time (Temporary)

Company

OneDigital
Address , St. Louis, Mo
Employment type PART_TIME
Salary
Expires 2023-06-10
Posted at 1 year ago
Job Description
Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.
We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.
Our Newest Opportunity:
The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a “can-do” attitude, and who thrive in a fast-paced environment
Responsibilities:
  • Creating and updating client checklists
  • Other projects as assigned by management.
  • Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
  • Print and binding of client presentations as needed
  • Request and follow-up on signatures from client for renewal when necessary
  • Greet and direct visitors
  • Update CRM with policies, renewal dates, participants, premium, projections and documents
  • Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur
  • Assist with set up of seminars (on and off site) and day of tasks as needed
  • Order and maintain office supplies (paper, toner, kitchen supplies)
  • Assist staff in training of equipment when needed
  • Provide administrative support to the Principal and others as requested to include:
    • Requesting information from clients such as census information
    • Creating and updating client checklists
    • Update CRM with policies, renewal dates, participants, premium, projections and documents
    • Request and follow-up on signatures from client for renewal when necessary
    • Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)
    • Print and binding of client presentations as needed
    • Pulling reports from carrier websites as needed
    • Assist with set up of seminars (on and off site) and day of tasks as needed
  • Provide office management duties to include but not limited to:
    • Assist in review of service contracts on equipment from vendors
    • Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur
    • Assist staff in training of equipment when needed
    • Assist in research, negotiating and price and purchase of office furniture and supplies
    • Get and distribute mail on a daily basis. Send checks to corporate office.
    • Order and maintain office supplies (paper, toner, kitchen supplies)
  • Pulling reports from carrier websites as needed
  • Requesting information from clients such as census information
  • Assist in research, negotiating and price and purchase of office furniture and supplies
  • Assist in review of service contracts on equipment from vendors
  • Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)
  • Get and distribute mail on a daily basis. Send checks to corporate office.
Requirements:
  • Able to maintain confidentiality
  • Must be able to manage multiple priorities
  • Exceptional organization skills
  • Good interpersonal and customer service skills
  • Ability to work independently
  • Must be a team player
  • Excellent verbal and written communication skills
Experience:
  • Ability to work independently
  • Good interpersonal and customer service skills
  • Excellent verbal and written communication skills
  • Must be able to manage multiple priorities
  • Exceptional organization skills
  • Must be a team player
  • Able to maintain confidentiality
Thank you for your interest in joining the OneDigital team!