Administrative Assistant - Medical Records & Payroll

Overview
JOB DESCRIPTION:
The Administrative Assistant - Branch Administrator is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
Compensation: $20 - $21/HR, plus monthly incentive potential
Benefits Overview

• 401(k) Savings Plan with Employer Matching
• Health, Dental, Vision Insurance
• Employee Stock Purchase Plan
• Opportunities to advance and grow professionally
• Company-Paid Life Insurance
• Paid Holidays, Paid Vacation Days, Paid Sick Days

Medical Records Responsibilities

• Maintains a tracking system of physician orders and plan of care in order to maintain compliance
• Assists the Clinical Director with maintaining compliance as directed
• Actively listens and always follows appropriate channels of communication
• Completes work and documentation with accuracy and within Aveanna time frames
• Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks
• Prints and distributes the physician plan of care
• Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested

Payroll Responsibilities

• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Weekly time sheets entries for caregiver staff visits which generates billing
• Process and close payroll each week according to guidelines
• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Establish an open line of communication and positive relationship with the Corporate Payroll department
• Be primary point of contact for location caregiver payroll inquiries
• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Prepare and maintain payroll files

Office Support Activities

• Scanning and/or filing of documentation and records
• Process invoices according to branch location guidelines
• Office supply orders
• Mail distribution to appropriate staff member or department
• Preform special projects as needed
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member

Qualifications

• High School Diploma or equivalent required, College Degree a PLUS
• Home Health experience is a PLUS
• Proficient in English, Bilingual a PLUS
• Payroll and/or human resources experience
• Knowledge of Microsoft Office Suite, proficient in Word and Excel
• Team player, ability to multitask and take on new task

If you feel that you are a match for our opening, we welcome you to submit your resume.
Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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