Administrative Assistant (Media & Broadcasting) - Remote | Hybrid

We are seeking a friendly and enthusiastic Administrative Assistant to join our dynamic team in [City]. As an Administrative Assistant, you will play a crucial role in supporting our legal and regulatory affairs team, ensuring smooth operations and providing exceptional administrative assistance. This is a fantastic opportunity to showcase your organizational skills, interpersonal abilities, and attention to detail while working in a fast-paced and collaborative environment.
Responsibilities
Manage individual calendars for the team, ensuring effective scheduling and coordination (excluding FCC Calendar managed by Paralegal).
Arrange travel bookings for senior executives including SVP, VP, and Counsel, ensuring seamless and efficient travel arrangements.
Facilitate expense report submissions for SVP, VP, and Counsel, streamlining the reimbursement process.
Provide IT escalation assistance to address any technical issues promptly.
Collaborate with the SVP and Paralegal on billing matters related to Tymetrix and P-Card/SNAP.
Maintain the RA Project Management list, ensuring accurate and up-to-date information.
Upload documents to FCC Hub and RA SharePoint page, contributing to the efficient organization and accessibility of files.
Contribute to special projects as needed, bringing your creativity and problem-solving skills to the table.
Qualifications
Strong telephone etiquette, exceptional communication skills, and excellent organizational abilities.
Proven experience as a team player with exceptional interpersonal skills.
Working knowledge of Microsoft Excel and Word, with the ability to navigate various software and databases.
A bachelor's degree is preferred, showcasing your dedication to continuous learning and growth.
Intake Call Notes
This opening provides valuable administrative support to our team.
The duration of the assignment is 9 months, with the possibility of extension or conversion.
You'll be joining a team of three attorneys and one paralegal, based in Washington DC. Our team is part of the litigation, privacy, and regulatory affairs department.
Your day-to-day activities will involve interacting with C-level executives, maintaining confidentiality, scheduling meetings, coordinating trainings, and ensuring federal compliance.
Strong communication skills and the ability to work with multiple internal and external stakeholders are essential.
Media experience is highly valued, and familiarity with executive agencies and compliance training is a plus.
On a resume, prior client and media experience, bilingual skills (English, Spanish), and local DC residency stand out.
Successful candidates are self-starters, team players, highly organized, detail-oriented, and effective communicators. They understand the importance of escalating issues and have a good grasp of the organizational structure.
Soft skills needed for a good fit with the team include organizational abilities, strong communication, the ability to work independently when needed, being a team player, and maintaining strict confidentiality.
The interview process will involve a single interview with the hiring manager.
This position is a hybrid role, with three days in the office and the option to work from home on Mondays and Fridays.
We are looking to fill this position as soon as possible to support our growing team.
Join our dynamic team and contribute to our success as an Administrative Assistant! Apply today and embark on an exciting journey in a collaborative and supportive work environment.
Employment Type: Full-Time
Salary: $ 20.00 26.00 Per Hour