Administrative Assistant - Locust Valley

Our agent is looking for an Administrative Assistant to join their team!
Administrative Assistant
As Team Assistant on a high performing agent team, you will provide administrative, operational and marketing support to the principal agent(s) and team. You will be tasked with building operational systems, implementing administrative processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities. You are highly presentable, have impeccable follow through and have exceptional communication skills, specifically verbal and written etiquette.
Focused, energetic and driven, you are hungry to achieve your professional goals, all in the name of supporting and driving your team to success. Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team. Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for the principals and team.
In this role you will:

• CRM management
• Assist with ad-hoc projects depending on the needs of the office
• Assist with other related clerical duties as required by the team
• Manage external requests and retrieve messages on behalf of the team, providing effective communication to both parties as appropriate
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Complete Real Estate activities as required such as Board Packages, listings and CRM management
• Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
• Mail marketing
• Social media management
• Work closely and effectively with the principal agent(s) to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Coordinate calendars and schedule relevant meetings and travel arrangements
• Implement operational improvements, working with the team to execute best practices in structuring an efficient work flow
• Email marketing
• Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Maintain and manage team drives, calendars, contacts, listings, social networks, and website

What The Agent Is Looking For:

• Calm under pressure
• Ability to put a board package together
• B.A / B.S degree or equivalent experience
• Concerned about doing things the right way
• 1 year+ administrative / marketing support experience
• Proven ability to succeed
• Real estate license preferred but not essential
• Expectation of confidentiality on all business matters
• Learning based and feedback driven
• Mailchimp (or similar tools) experience is a plus
• Great ability to focus
• Pleasant and professional demeanor at all times with great attention to detail
• Excellent organizational and time management skills
• Strong technological aptitude
• Fast learner and growth orientated
• Proficiency with Google suite of products (docs, sheets, slides)
• Strong written and oral communication
• Strong interpersonal skills and ability to multitask in a fast paced environment

This position will not be a member of the Compass Employee Team. In this role you will be employed directly by an Agent Team, our independent contractor, that has their real estate license affiliated with Compass. Any compensation will be set and paid by the Agent Team. The base pay range for this position is $20-$40 hourly; however, the base pay offered may vary depending on job-related knowledge, skills, and experience, as well as work location. In addition, schedules and policies will be set by the Agent Team.
All applications will be forwarded to the hiring Agent for consideration. The hiring Agent will respond to qualified applicants.
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