Administrative Assistant - Lamer Condominium

GREAT PEOPLE | GREAT BENEFITS | JOIN OUR ALL-STAR TEAM!
Administrative Assistant - $23.00+/hour
Guest Services, Inc. is looking for an Administrative Assistant to serve the Naples area.
Pay Range: $23.00 to $27.00/hour.
Naples is located between the Gulf of Mexico and Venetian Bay in Park Shore.
Guest Services, Inc. offers competitive pay and amazing benefits such as medical, dental, vision, a 401K savings program, paid time off, employee discounts at recreational and lodging facilities nationwide, and more!
Apply today to join our All Star Team!
Job Summary
The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.
Essential Functions

• Maintain awareness of safety issues, and report them immediately to your manager.
• Perform administrative tasks as assigned by VP and Hospitality Managers.
• Required to learn new software systems and become proficient as assigned
• Keep records and execute administrative policies determined by or in conjunction with the Division Vice President and Hospitality Team
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings for VP and Hospitality Managers
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
• Maintain office equipment and supplies.
• Manage VP and Hospitality Manager's calendar and independently schedule appointments.
• Run all required weekly and monthly reports for analysis and distribution
• Act as an onsite Human Resources : maintaining and executing changes to employee files, recruiting, CORE oversight
• Screen incoming calls and correspondence, and respond independently when possible.
• Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Ability to travel , if required ,a s needed by Division
• Adhere to and promote GSI Hospitality Standards.

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

• Ability to calculate basic mathematical figures.
• Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Wordpress
• Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.
• High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.

PHYSICAL AND MENTAL REQUIREMENTS

• Occasionally stoop, kneel, or crouch.
• Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
• Ability to sit at a desk for the entire work day.
• Use hands and arms to reach for, grasp, and manipulate objects.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Reading and writing work-related documents in English.
• Constantly communicates and receives verbal communication.

EQUIPMENT USED

• Typical office equipment (computers, laptop, printer with scanning capabilities, copiers, among others).

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.