Administrative Assistant Jobs

The Administrative Assistant is responsible for a variety of administrative and clerical support services related to the organization, ensuring efficient operation of the office that includes administrative support to a variety of members of the company. Professional etiquette and a positive, can-do attitude are absolutely essential characteristics for any successful candidate. A strong attention to detail, clear organization, ability to multi-task, and exceptional communication, both written and verbal, are requirements.
Pay range is $24-26/hour DOE, plus benefits (Health Benefits, Vacation, Holidays, Retirement Plan)
Essential Duties And Responsibilities

• Additional duties as assigned
• Maintain front office with a professional appearance and high level of positive public relations with all visitors
• Prepare project bid invitations and deliver to project managers, print plans, and distribute as required for each project
• Answer multi-line telephone system and professionally direct all calls
• Typing, data entry, file creation, filing, printing, and photocopying
• Professional, efficient and clear daily communication and interaction with Project Managers, Superintendents, and Subcontractors
• Compose, type, and distribute professional correspondence and emails using individual initiative and as assigned
• Multiple file creation, management, and maintenance for all projects
• Display friendly, high energy and engagement in answering or responding to inquiries from all persons

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to identify problems/issues, develop and evaluate options in order to implement solutions
• Friendly, approachable, curious, and positive
• Professional correspondence skills
• Ability to multitask and support multiple people
• Strong organizational skills
• Excellent customer service, listening, and communication skills
• Must be a team player, with the ability to “Do what is needed.”
• Resourceful, adaptable, and flexible with the ability to juggle competing priorities
• Strong analytical skills
• Must enjoy working in an office environment and communicating with team members, clients and vendors.
• Exercises considerable judgment and discretion in dealing with confidential, sensitive issues and projects
• Strong attention to detail and accuracy with the ability to proofread
• Strong verbal and written English language skills
• Professional demeanor in appearance, speech, and people interface

Education And/Or Experience

• Minimum 35 wpm typing, with intermediate data entry skills
• High school or Associate degree
• One-year (1) administrative experience, customer service role, and/or training; or equivalent combination of education and experience; preferably within the construction industry
• Experience answering calls on a multi-line phone system
• Familiar with construction terminology (desired but not required)

Computer Skills
To perform this job successfully, an individual must have excellent computer skills and display proficiency in MS Suite, Word/Excel/Outlook, and Adobe PDF. The ability to use internet tools and to learn new software or apps quickly.