Administrative Assistant Jobs

Reports to: General Manager
Classification: Seasonal, part-time, non-exempt
Summary
The primary objective of the Administrative Assistant is to be responsible for providing their supervisors with supporting administrative help, and complete tasks that allow them to focus on more advanced responsibilities.
Essential Functions

• Prepare communications, such as memos, emails, reports, and other correspondence
• Provide administrative assistance to the office including but not limited to help with training, documentation, scheduling, and supply ordering.
• Manage accounts and perform bookkeeping.
• Schedule appointments and maintain calendars.
• Provide administrative assistance with payroll date and entry tasks.
• Create and maintain filing systems, both electronic and physical.
• Schedule and coordinate staff and other meetings.
• Performs all other related duties as assigned.
• Greeting office visitors.
• Collate and distribute mail and guest correspondence.
• Answering office phones and providing information to guests by answering questions and requests
• Provide administrative assistance to the accounting department including but not limited to accounts payable/ accounts receivable tasks, invoicing, vendor contacting and communication, counting and reconciling fees, preparing and submitting deposits, and entering data into the accounts payable system, cash register, or cash receipt ledger/log. Processing various transactions, such as refunds, and voids.
• Composing documents, spreadsheets, reports, data collecting, etc.

Qualifications

• Able to maintain inventory records.
• Ability to work alone and with a team.
• Access to reliable transportation.
• Strong written and verbal communication skills.
• Driver's License.
• High School Diploma/GED.
• Must be able to work in a fast pace environment, and have friendly people skills.
• Proficient in MS Office.
• Proficient with Yelp, Google, Facebook, and other social media platforms
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Highly organized and pays close attention to detail.
• 1-2 years of experience providing administrative support preferably in the hospitality industry.
• Must be able to speak clearly and effectively in English.
• Problem-solving and multi-tasking skills.