Administrative Assistant Jobs

This role provides administrative and file management support across the US. Work will come either through the work allocated to the Administrative Assistant pool or directly from the fee earner. This role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognizing and translating the needs and expectations into a responsive service.

Responsibilities

• Responsible for managing priorities and workloads to ensure deadlines are met and liaising with your manager when challenges arise
• Responsible for checking AA pool emails/workflow and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems
• Checking client and internal data for accuracy
• Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with attorney's instructions and court rules and instructions provided to central copy team to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
• Responsible for creating and uploading information to client data rooms, in line with instructions from attorney's and legal assistants
• Consistently and appropriately update service users on progress where appropriate
• File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring they are compliant at all times
• Works with attorneys and legal assistants to enter litigation/case related dates into firm calendar management program and ensure that closed matters are promptly closed
• Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate
• File management - updating and maintaining files, court recordings ensuring documents are filed correctly and the correct folder structures are adopted (both electronic and paper)
• Ensuring compliance with firm wide/department policies and procedures

Benefits offered include flexible time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits.

The salary range for this position is $53,000 - $56,000. The range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

- Principals Only -

It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

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