Administrative Assistant Jobs

Our team in Loving currently has an opening for a Administrative Assistant

YOUR ROLE & RESPONSIBILITIES

• Attend all required training when scheduled unless absent from work.
• Support customer service and sales as needed
• Create a positive and professional office environment.
• Performs other duties as assigned by management
• Organizes and prioritizes large volumes of information and calls.
• Create MRO’s for Operations and Management.
• Controls access to non-company vehicles via truck gate.
• Represent the Brenntag Pacific group in a professional manner.
• Package and prepare all outgoing packages and mail.
• Receive, organize and distribute all incoming mail and packages.
• Scan and file all BOL’s, CoA’s and other documentation
• Issues will-call bills of ladings.
• Maintain and order office supplies
• Observe, follow and enforce all Brenntag Pacific Policies and Procedures.
• Maintain document files for BOL’s, CoA’s, MRO’s and purchase orders.
• Organize and prepare invoices and A/R documents to be singed and mailed to corporate for payment.
• Ensure adherence of all established administrative and clerical procedures of the office.
• Act as liaison with other departments to address and resolve internal and external issues in a timely manner.

YOUR PROFILE

Education and Experience:

• Ability to maintain a positive work attitude while executing duties.
• Ability to effectively communicate with all levels of staff, including upper management.
• Ability to work with internal and external customers, resolving problems in a manner acceptable to the customer and satisfaction of the company.
• Ability to define problems, collect data, establish facts and draw valid conclusions in a timely manner.
• Possess the ability to work quickly, accurately and independently, capable of prioritizing multiple and competing projects.
• Ability to perform under pressure with minimal supervision.
• Willingness to work overtime as needed.
• Proficient level of skill in Microsoft Office, particularly Word and Excel, and the BUS system.
• Possess excellent written/oral communication skills while paying great attention to detail.
• Associates degree (A. A.) or equivalent from two-year college or technical school, experience in office management a plus, preferably in the chemical industry; or equivalent combination of education and experience.
• Possess high standard of work ethics to ensure confidentiality of company information
• Ability to read, write and speak the English language.

OUR OFFER

• Various healthcare plan options as well as 401(k).
• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Competitive pay and incentives.

INTERESTED?

We look forward receiving your application.

Whitney Ruby

[email protected]

Brenntag provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state or local law.

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.