Administrative Assistant Jobs

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POSITION: Administrative Assistant
SCHEDULE: Full-Time
FACILITY: Western South
LOCATION: Grants, NM
A Job Should be MORE than just a paycheck.
Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers. Over the past 30 years, our team of dedicated clinical professionals has helped literally millions of justice-involved patients receive life-changing medical and mental health services.
The majority of our patients come from marginalized or impoverished backgrounds. In many cases, our doctors, nurses, and behavioral health professionals represent the patient's first experience with quality, compassionate health care.
We heal and rehabilitate thousands of incarcerated patients every day.
When you join Wexford Health, you do more than just further your career.
You also become part of a team-a family-whose mission is to care for patients that cannot care for themselves.
You change lives.
You make a difference.
If you are looking for a position that empowers you to do MORE ... then look at Wexford Health.
Benefits
Wexford Health offers a competitive benefits package including:

• Healthcare and dependent care spending account
• Comprehensive health insurance through BlueCross BlueShield
• Company-paid short-term disability
• Dental and Vision insurance
• 401(k) retirement saving plan
• Paid holidays
• Performance check-ins with annual merit increase
• Continuing education options
• Generous paid-time off program that combines vacation and sick leave

Position Summary
The Administrative Assistant performs general administrative office assignments and functions as a communication link to and within the healthcare unit. His/her responsibilities may include medical record keeping and timekeeping.

• Adhere to attendance policy
• Distribute meeting minutes and action item lists to committee members and other personnel as required.
• Compile and prepare reports and documents.
• Prepare calendar to reflect scheduled events.
• Schedule contract physician hours as requested by Medical Director.
• Schedule meetings, appointments and work assignments to meet deadlines.
• Process correspondence in a timely and systematic manner.
• Interact with correctional staff positively and cooperatively
• Classify and file all documents to be maintained in the office.
• Prepare and send out-going correspondence
• Create a uniform filing system to ensure all necessary documents are kept in an organized manner.
• Schedule meetings and appointments, and notify those attending
• Receive and route correspondence to the Health Services Administrator and other personnel within and outside the healthcare unit, as appropriate
• Attend staff meetings; record and transcribe meeting minutes, and prepare action items lists.
• Assist the Health Services Administrator event planning.
• Contact vendors and prepare for events as required
• Assist with the preparation of payroll for all site employees as appropriate.
• Prepare clinical and operational reports for the HSA and Medical Director
• Answers healthcare unit phone and routes calls appropriately. Takes phone messages as necessary.
• Compile projects and reports from other healthcare staff as assigned by the HSA.
• Report to work on time
• Adhere to Wexford's policies and procedures to enhance the operation of the healthcare unit.
• Communicate effectively and demonstrate professionalism, respect, concern and courtesy in all interpersonal communications.
• Protect confidentiality of information in written and verbal communications.
• Facilitate communication between the Health Services Administrator and other healthcare personnel by providing information concerning procedures, reports, directives and instructions in an accurate, concise, and timely manner.
• Maintain compliance with HIPAA regulations
• Adhere to safety and security policies.
• Monitor supplies, maintenance of equipment, and other services.

Other Duties

• Maintains composure in stressful situations.
• Make suggestions for improving work conditions to the Health Services Administrator.
• Approaches change in a positive manner.
• Maintains the confidentiality of all correspondence and files.

Upon receiving the necessary training and/or instruction, performs other related duties as required or assigned.
Job Requirements
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.
LICENSURE: Not applicable
CERTIFICATION: Current CPR Certification
EDUCATION: High School graduate or GED certificate
Experience

• Minimum two (2) years administrative experience.
• Proficient in the use of computer, facsimile, scanner, and copying equipment.
• Correctional experience a plus
• Proficiency in Microsoft Outlook, Word, Power Point, Excel, and Microsoft Access
• Type a minimum of fifty (50) words per minute.

EOE/M/F/D/V
17954
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