Administrative Assistant Jobs

Overview
Element Santa Fe Springs has a current opening for a Administrative Assistant. The duties of the Administrative Assistant are geared toward ensuring that documentation necessary is obtained from clients and/or provided to clients in a timely manner. The Administrative Assistant is expected to accurately process & deliver reports and obtain information needed from clients, assist with log-in samples for most, if not all, of the routine studies performed at the laboratory, disposes of samples, and performs associated documentation and data entry. Other general office duties such as scanning, filing, mailing, and answering phones may also be required of this position.
The pay rate for this role is a range between $18-$21 per hour, based on previous and relevant experience.
Responsibilities

• Provide administrative support to technical staff whenever necessary and appropriate
• Processing of incoming order from clients
• Sample log-in according to applicable Element SOPs
• Following up groups on report/technical questions
• Knowledge of and familiarity with all SOPs pertaining to administrative functions
• Obtaining payment information/credit card payments/PO's for clients
• Provide administrative support to managers whenever necessary and appropriate
• Subcontracting and shipment of test samples to other Element or external laboratory locations for testing
• Participation in administrative staff meetings and training sessions
• Ensure that administrative co-workers receive the help and support they need in order for the team as a whole to succeed
• Typing Certificates of Analysis and Sample Tests for testing performed in the lab
• Assisting with administrative support purchasing, invoicing, filing, making copies, etc
• Miscellaneous office tasks (filing documents, mailing documents, sorting incoming mail, scanning, answering phones, etc.)
• Miscellaneous word processing tasks (letters, attachment, etc.)
• Compliance with GMP/GLP and ISO requirements as these pertain to sample log-in

Skills / Qualifications

• Pharmaceutical analytical lab experience preferred
• High School Diploma
• Technical education / some college/training (or equivalent in experience) preferred
• Previous office experience preferred

Company Overview
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 7,500 brilliant minds operating from 200 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.
Diversity Statement
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.