Administrative Assistant Jobs

Presbyterian Espanola Hospital's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian Espanola Hospital, offering a wide range of healthcare services, to serve a diverse population of patients from beautiful northern New Mexico.

As Senior Secretary you'll provide secretarial support to department personnel, and administrative support.

At Presbyterian Espanola Hospital, you'll join a supportive, dynamic, proactive, and collaborative team in the beautiful northern New Mexico location of Espanola Valley. Just north of Santa Fe, Espanola is nestled between the Jemez and Sangre de Cristo mountain ranges and the meeting points of three rivers, the Rio Grande, the Rio Chama and the Rio Santa Cruz.

Make your life’s work count for more here! Join a team committed to improving the health of our communities.

Type of Opportunity: Full Time
FTE: 1
Exempt: No
Work Schedule: Days

• Coordinates and organizes secretarial work flow for the department.  Arranges meetings or classes. Coordinates meeting rooms, audio visual equipment and materials.  Answers telephones, routes callers, takes messages and provides routine information to callers.  Serves as a resource in assisting with software applications.
• Provides for and maintains department specific record keeping, logs, statistics or data bases. Maintains adequate office supply and equipment inventory. Ensures all office equipment is in good working order.
• Acts as the department paymaster, ensuring that time card is accurate and ready for review and submission. Maintains all department payroll logs, time card adjustments, etc Performs a wide variety of general and specific typing assignments and filing.
• Acts as the first point of contact for the department in regards to catering orders, doctors with lounge accounts, vendors, or other as assigned. Will take the first contact information and determine next steps or place orders per assigned process.  Serves as primary administrative support for specified director and/or department managers. Anticipates needs and takes preliminary action. Works with calendars and scheduling to assist Director.

• Demonstrate competence in a variety of computer software.
• High School Diploma or GED is required.
• Ability to type 65 wpm.
• Three to five years secretarial experience.