Administrative Assistant Jobs

About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.

• Assist with the scheduling of branch manpower.
• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages when required.
• Order office supplies and monitor inventory.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Prepare and send weekly payroll report information.
• Coordinate travel and lodging accommodations for staff, as requested.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.

Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:

• Construction industry experience is a plus.
• 3+ years of administrative experience is required.
• High School Diploma or GED is required.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.