Administrative Assistant Jobs

Administrative Assistant

Temporary (6 months), Possible temp to perm

Monday-Friday 8am-5pm

Required:

• Basic Excel- spreadsheets
• Experience issuing purchase orders or administrative assistant experience
• Customer service oriented personality

Preferred:

• Call center experience in the transportation industry or mechanical field

:

You will be accountable for all outsourced third-party repair orders daily. You will schedule all outsourced third-party maintenance in accordance with manpower and shop space availability to minimize maintenance delays and maximize asset availability.

Responsibilities:

• Identify rework scenarios where repairs should be denied and or be covered under warranty;
• Prioritizes outsourced maintenance work and work order process daily in consultation with Hub Maintenance Planners, Operations and Maintenance Supervisors;
• Coordinate with third party vendors to collect quotes, invoices and preventative maintenance forms;
• Create purchase orders for all third-party repairs;
• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner always;
• Identify repairs that should be covered under OEM or aftermarket parts suppliers’ warranty;
• Review all quotes and identify areas where repair cost can be reduced eliminated;
• Prepares reports, analyzes data and makes recommendations for maintenance efficiency improvements;
• Update asset management system with asset attributes if necessary, such as engine make, model, and other classifications;
• Manage all third-party repairs for assigned regions of responsibility;
• Manages maintenance data collection and information gathering to more effectively provide planned maintenance in the future;