Administrative Assistant Jobs

Enable the executive office to operate at a maximum level of service throughout the system, organization, and community; manage and administer details of corporate and governance activities and procedures; effectively interface with all segments of the hospital, system, board, physicians, patients, staff'; cultivate governance and physician relations. This position provides secretarial support, project management and coordination of meetings and office activities.

This position is responsible for the creation and maintenance of all department administrative files.

This position requires the full understanding and active participation in fulfilling the mission of AHMC San Gabriel Valley Medical Center (“SGVMC”). It is expected that the employee demonstrate behavior consistent with the core values of SGVMC. The employee shall support SGVMC’s strategic plan and goals and direction of the performance improvement plan. The employee will also be expected to support all organizational expectations including, but not limited to; Customer Service, Patient’s Rights, Confidentiality of Information, Environment of Care and ARMC initiatives.

• Preparation of timely and accurate process and tracking all invoices, CERs, CATs and CAFs.
• Be available to pick up from or deliver items to Corporate office
• Supports the Executive Assistant relative to phone calls, reports, meetings etc. and as needed.
• Meets population specific competencies.
• Consistently applies infection control policies/practices
• Assist the Executive Assistant with all physician’s contracts and payments.
• Cross train with the Executive Assistant to provide back up in the Executive Assistant’s absence.
• Submit CER’s/CAT’s/CAF’s and track as necessary. Records and monitors the progress of CER’s/CAT’s/CAF’s to completion. Obtain back up justification as necessary.
• Assure the completion and timely renewal of all leases that pertain to the MOB.
• Department specific performance improvement project.
• Attends department specific education/training, in services, staff meetings.
• Performs other duties as assigned.
• Research and resolution to variances that are discovered during the requisition or equipment repair process or those communicated by other department directors or senior management.
• Assist the CEO, CNO and CFO as needed.
• Provision of prompt and courteous service to all “customer” requests.
• Provides assistance in the preparation of all presentations, reports and documents from the CEO and CNO offices.

Minimum 5 years experience with increasing responsibilities involving independent judgment/decision making

Previous Hospital Experience Preferred

Ability to work independently/self motivated

Proficient preferred with Microsoft Office (Word, Excel, Outlook, etc.)

Knowledge of corporate/governance structure/ policies

Knowledge of accounting procedures

Ability to exhibit excellent customer/physician relations

Ability to communicate effectively