Administrative Assistant, Jd Admissions

Founded in 1896, the Gould School of Law has a distinguished past built on the principles of equity and excellence, and the courage to break new ground. USC first introduced legal education in Southern California. Today, the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability, ethical values, and a spirit of collegiality that prepare students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.

The Gould School of Law’s JD Admissions Office is seeking to hire a fixed-term Administrative Assistant. The Administrative Assistant would provide administrative and project support primarily to the Director of Admissions, who oversees all of the daily operations of the Admissions Office.

ATTENTION: Applicants must upload a cover letter and a resume to be considered for this position. This is a fixed-term position that is scheduled to end on December 31, 2023. There is a possibility of extension contingent on departmental needs.

Job Accountabilities:

• Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.
• Advise prospective law students
• Serve as first point of contact for those calling the office and/or drop-in visitors
• Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
• Lead law school tours
• Ensures confidentiality and controls access to sensitive information
• Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized.
• Assists in maintaining office equipment and purchases.
• Maintains currency on revisions to department, school, and/or university policies and procedures.
• Depending on law school business needs, will assist minimally with exam administration and/or proctoring each semester, and commencement each year.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution.
• Oversee and distribute incoming and outgoing mail
• Serves as internal resource to faculty, administrators, staff or students on departmental and university procedures. Researches information, as requested, and relays official interpretations.

The ideal candidate will demonstrate:

• Sound judgment
• Attention to detail and grammar inaccuracies
• Ability to investigate and resolve conflicts
• Ability to prioritize
• Excellent verbal and written communication skills
• Excellent customer service skills

The hourly rate range for this position is $22.01 - $23.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Learn more about our benefits and perks here: https://employees.usc.edu/benefits-perks/

Equity, diversity, inclusion, opportunity and access are of central importance to the Gould School of Law (Gould). Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.