Administrative Assistant In Columbia, South Carolina - Remote | Wfh

We are seeking an experienced Administrative Assistant to join our dynamic team in Phoenix, Arizona. In this role, you will provide invaluable support to our Executive Management Team, including the Global Head of Customer Enablement, General Manager, NA, and Chief Financial Officer, Global. As an integral part of our team, you will handle various administrative tasks, maintain a high level of confidentiality, and contribute to our company's overall success.
Key Responsibilities
Executive Support: Assist 2-3 leaders with calendar management, global travel arrangements, and expense tracking, ensuring timely execution.
Meeting Coordination: Organize and coordinate team meetings, including agenda creation, note-taking, action item tracking, and preparing materials for executive reviews.
Townhall Meetings: Support the townhall meeting team by gathering information and creating presentation slides.
Leadership Meetings: Assist in the organization and support of leadership meetings and workshops.
Materials Development: Contribute to the development of leadership materials for meetings and presentations.
Process Improvement: Identify and implement efficient changes within the organization to enhance productivity and efficiency, such as utilizing tools like Slack and Smartsheets.
Cross-Functional Collaboration: Act as a liaison and contact point between various teams within Ford Pro and Ford Motor Company, including Marketing, Communications, Software, Charging, and Vehicle groups.
Team Collaboration: Collaborate with other administrative assistants within the organization to streamline processes.
Effective Communication: Maintain detailed communication methods, both written and verbal, for seamless information flow.
Adaptable Projects: Be flexible and willing to take on various project assignments as needed.
Minimum Qualifications
Education: Bachelor's Degree or equivalent experience.
Executive Support Experience: A minimum of 5 years supporting C-Suite Executive Leadership and/or multiple executives concurrently.
Professionalism: Exhibit professionalism in all communications with C-suite executives, leadership, and peers both within and outside of the organization.
Tech-Savvy: Proficiency in MS Office applications, including PowerPoint, Word, Excel, SharePoint, Forms, and OneDrive.
Detail-Oriented: Demonstrated ability to maintain a high level of attention to detail, strong organizational skills, and effective multitasking.
Relationship Building: Possess exceptional relationship-building skills.
Virtual Work: Thrive in a virtual working environment and utilize tools and techniques to strengthen business support and connections.
Note: We understand that not every candidate may meet all the criteria outlined above. If you believe you can bring value to our organization, we encourage you to apply.
Benefits
As a global company, we offer a range of benefits to support your career and well-being, including:
Immediate medical, dental, and prescription drug coverage
Flexible family care, parental leave, and back-up childcare programs
Vehicle discount program for employees and family members
Tuition assistance
Active employee resource groups
Paid time off for individual and team community service
Generous schedule of paid holidays
For a detailed overview of our benefits, please click here.
Please note that visa sponsorship is not available for this position. Candidates for positions with our company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or protected veteran status.
Salary: $ 65,000.00 Per Year