Wayne State University is searching for an experiencedAdministrative Assistant IIIat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential Functions (job Duties)
POSITION PURPOSE
Develop and coordinate financial, personnel, facilities and administrative activities to ensure continued efficient operation of a large department in a School, College, Division or Center/Institute of the University having considerable fiscal and administrative autonomy. Work activities require a grasp of involved practices and precedents, along with knowledge of theoretical principles.
Essential Job Functions
Plan, develop and maintain special accounting procedures for several complex general fund, designated and restricted accounts. Plan budget projections and plans. Compile budget estimates, oversee budget execution, review, approve and monitor unit revenues and expenditures. Prepare financial statements and activity reports on the financial status of unit projections, programs and other budget allocations.
Develop and execute administrative policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Oversee and coordinate business affairs, service and support functions of unit.
Represent the administrative head to outside individuals, professional groups, agencies and administrators with full responsibility for policy interpretation on business and administrative policies and procedures.
Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. Possess signatory authority for unit.
Supervise, interview, select and evaluate performance of a varied number of non-exempt and temporary part-time support staff. Train and instruct on methods and procedures. Monitor workflow, prioritize assignments and establish staffing levels. Provide direction to professional staff in department on methods and procedures.
Prepare specialized reports and detailed major proposals for department. Develop and coordinate programs, projects and services. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities; utilize administrative systems, including FMS, HRMS, PPS, GBS, etc.
Coordinate building operation and maintenance requests. Monitor space utilization, equipment/stock inventories and procurement and facility management activities and services.
- Perform related work as assigned.
Qualifications
Unique duties:
Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience.
Considerable knowledge of accounting procedures and practices.
Considerable knowledge of and experience with University policies and procedures.
Considerable Supervisory Experience Required.
Strong oral and/or written and communication skills.
Strong analytic and organizational skills.
Some knowledge of and experience with PC and computer based applications and local area network technologies.
Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS etc.
Ability to communicate effectively with others.
Ability to establish and meet deadlines, work under extreme pressure and function independently.
Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.
School/College/Division
Preferred qualifications:
H20 - Educational Outreach
Primary Department
H2030
Employment Type
- Job category: Staff/Administrative
- Job type: Full Time
- Regular Employee
Funding/salary Information
- Compensation type: Annual Salary
- Salary minimum: $51,373
- Hourly rate:
- Salary hire maximum: $61,644
Working Conditions
Normal office environment
Job Openings
- Reposted reason: None (New Requisition)
- Prior posting/requisition number:
- Number of openings: 1
- Reposted position: No
Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
Equal Employment Opportunity Statement
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
