Administrative Assistant Iii - Project Clean Slate

Work with the Project Clean Slate Team

We are in search of a professional with experience in paralegal and/or legal assistant duties. This is an exciting time in the City of Detroit as we work to rebuild one of the most beautiful cities in the country.

If you want to be a part of this amazing opportunity, we welcome you to apply.

Your contribution will be significant!

This role is responsible for supporting Project Clean Slate attorneys at Project Clean Slate, the City of Detroit’s program to expunge criminal records for Detroit residents.

The work ranges from supporting the attorneys, communicating with clients, filing, and providing notary services.

Duties Include:

• Providing notary services
• Retrieving criminal records (also known as ICHAT) and court Registers of Action
• Filing paperwork and fingerprint cards
• Communication with clients and court staff
• Attorney support

• High school graduation or G.E.D.

• 1 - 3 years of experience as paralegal, legal/administrative assistant, secretary.

• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

• Total of CBT, Interview and Evaluation T.E.P: 100%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Interview: 70%

• Detroit Residency Credit: 15 points
• Veteran Points: 0 – 15 points

• Talking to others to convey information effectively
• Change Leadership - demonstrated performance as a change agent in the past; ability to deal well with changes and setbacks.
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Customer Service – must have excellent customer service skills.
• Recognizing how and when certain policies, procedures, or guidelines will be confusing to others
• Communication - effective verbal and written communication skills at all levels of the organization; essential for the many roles you may fill.
• Communicating effectively in writing as appropriate for the needs of the audience
• Use of Excel (e.g. Formulas, Pivot Tables, Vlookup, Hlookup, other functions, charts, tables) and other financial management software packages functionality
• Understand written sentences and paragraphs in work-related documents
• Use of personal computers, telephone systems, fax machines and other standard office equipment
• Adapting policies or procedures to emergency situations and establishing practices or procedures to meet new situations
• Use of Microsoft Office (e.g. Word, Excel, Access, PowerPoint) and other office or financial suite software packages
• Managing one's own time and the time of others
• Program Specialties - specific experience in law related fields is required, i.e. courts, law firms.
• Passion - must be self-motivated, have initiative, and have a positive personality.

• Follow written and oral directions
• Establish and maintain effective working relationships with both external and internal contacts
• Hear at a conversational level
• Process and integrate simple data
• Read and comprehend relevant documents
• Work as part of a team
• Effectively speak, write, read, and understand the English language

• Notary (preferred)
• Familiarity with court processes and efiling
• Microsoft Office
• Familiarity with Smartsheet (preferred)

• The work is characterized as sedentary.
• Typically, Administrative Assistants sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, carrying of papers and books, and extended periods requiring the use of computer terminals to accomplish work objectives.
• Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.

• Work is performed in a comfortable office environment, which is appropriately lighted, heated, and cooled.
• The work environment contains no significant hazards.