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Administrative Assistant Ii - Temple Hills

Company

WSSC Water
Address , Temple Hills, Md
Employment type FULL_TIME
Salary $45,689 - $69,748 a year
Expires 2023-07-17
Posted at 11 months ago
Job Description

Under general supervision, the Administrative Assistant II provides administrative support to the division manager. This position performs a variety of support tasks for the office including handling confidential information and documents.

Essential Functions
  • Provides and receives information requiring considerable judgment regarding current and specific business of the work unit
  • Arranges for conferences including space, time and participants
  • Receives telephone and personal callers, screening those that in his/her discretion can be handled by supervisor’s subordinates or by other offices
  • Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness
  • Prepares payment requests and purchasing requisitions
  • Maintains and updates files in accordance with established practices
  • Compiles information for and writes periodic reports on activities of the work unit
  • Receives and reviews incoming correspondence, screening out those matters that can be handled personally
  • Types and edits correspondence, memoranda, reports and other documents
  • Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues
  • Maintains a correspondence suspense system
  • Maintains supervisor’s appointment calendar and occasionally makes appointments without prior clearance
  • Ensures adequate office supplies and equipment inventory for the Division

Other Functions
  • Performs other related duties as required.
  • Prepares and processes all human resources actions;
  • Maintains attendance records, sorts paychecks and time sheets and routes to proper location;
  • Makes travel and lodging arrangements;

Work Environment And Physical Demands
Business casual office setting

Required Knowledge, Skills, And Abilities
  • Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters
  • MS Office proficiency, especially using Word, Excel, PowerPoint and Publisher
  • Ability to establish and maintain effective working relationships.
  • Ability to prepare general correspondence on routine matters
  • Ability to perform fact gathering and data manipulation to develop and compile various reports
  • Excellent verbal and written communication skills as well as interpersonal skills
  • Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines
  • Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes
  • Superior research, project/case management and administration skills
  • Ability to accurately file and maintain office records
  • Knowledge of accepted standards and formats for business letters, memoranda and other documents

Minimum Education, Experience Requirements
  • 3+ years administrative assistant experience
  • High School diploma or equivalent