Administrative Assistant Ii Jobs

General Summary Of Position

Administrative Assistant II

Nursing Education Department, 30 hours/week, Mon-Friday

This position is responsible for a variety of administrative/clerical support to the nursing education department.

Primary Duties And Responsibilities

• Organizational knowledge: Works effectively within and between departments Participates on inter-departmental teams and committees, communicating unit knowledge.
• Customer Service: Provides high quality customer assistance, problem resolution, and documentation. Greets callers and guests in a prompt and professional manner. Manages telephone inquiries, properly routings messages or calls to appropriate areas, and following up on them.
• Coordination of Office: Performs office functions and processes to ensure that the work of the office is complete, timely, and continuous. Performs PI monthly tracking and tallying of information. Coordinates Lawson,
• Development: Maintains current knowledge and develops new knowledge. Works with supervisors to identify learning needs and takes action to address those needs. Attends hospital sponsored training programs as required by the department. Completes all mandatory requirements within allotted timeframe for completion (PPD, Competencies, Age Specifics, etc.)
• Takes detailed, specific, and accurate meeting minutes, following hospital format and policy, and publishes/distributes them in a timely manner. Composes, transcribes, and distributes correspondence, memos, reports, clinical documents, and other materials as needed for appropriate audiences in a timely manner.
• Administrative Assistance: Performs clerical/administrative tasks to support the efficient functioning of the department. Maintains calendars, schedules appointments, and books meeting locations. Maintains unit communication books.
• Retrieves, locates, researches information as requested. Provides support to special projects, initiatives, and other related assignments, occasionally adjusting work schedule to assist.
• Demonstrates a constructive approach during all interactions inside and outside the unit. Scrupulously maintains the confidentiality of sensitive information.
• Participates in interview and selection of job candidates. Assists leaders with policy updates and organization of information needed for 90 day and annual performance appraisals.
• Prepares /phones/ mails out notices as necessary in order to keep all employees in compliance. Maintains and tracks employee information to include but not limited to orientation checklist and schedules, competency checklist, annual mandatories, corporate compliance, PPD's, CPR, licensure, certifications, attendance, etc. Assists with departmental purchasing, manages invoice tracking and check requests, and tracks cost containments.
• Establishes and maintains proficiency with computer systems such as API and PeopleSoft, and software programs such as Word, Excel, Outlook, PowerPoint, API, and PeopleSoft.
• Provides department/unit with information and knowledge acquired during participation with interdepartmental teams and committees.
• Copies, laminates, faxes, and scans documents as needed Creates and maintains departmental, program, and reference files and spreadsheets according to departmental, state and federal regulations, including maintaining hard and electronic copies.
• Prepares and collects data for statistical reports based on area covered such as department budget reports, census, and any other statistical data as requested.
• Clairvia and API as needed. Coordinates staffing and scheduling for assigned areas. Assists with educational program organization, application, and/or support.

Minimum Qualifications

Education

• High School Diploma or GED or equivalent required

Experience

• 3-4 years Administrative experience, ideally in a hospital or health care setting required

Knowledge, Skills, And Abilities

• Proficient computer skills for data entry.
• Experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint is preferred.
• HIPAA policies on Confidentiality.
• Ability to communicate with all levels of internal and external customers.
• Basic medical terminology is preferred.

Why MedStar Health?

We Live Up To This Promise Through

At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered.

• Strong emphasis on teamwork—our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
• More career opportunities closer to home—as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.
• Strategic focus on equity, inclusion, & diversity—we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
• Comprehensive total rewards package—including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.

About MedStar Health

MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It’s how we treat people.

MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.