Administrative Assistant Ii Jobs

Administrative Assistant II - ( 230001IH )
Description
Job Overview
Provide administrative secretarial support to acentral department subdivision of the school system.Employees assigned to positions in this class serve as personal secretary to a certain designated central office administrator, relieving supervisors of routine administrative tasks.
Position Description
Essential Duties and Responsibilities

• Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
• Compose replies to correspondence not requiring supervisor's personal attention and may sign administrator's name to correspondence of a routine nature
• Make travel arrangements
• Maintain supervisor's calendar, coordinate meetings and conferences, scheduling time and place, and notifying attendees
• Supervise subordinate clerical personnel, assigning duties and reviewing completed work for accuracy and completeness
• Screen supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material
• Review all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature
• Plan, initiate, assign to others or carry to completion clerical, secretarial, and administrative support activities

Qualifications
Qualification Requirements
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School Diploma or GED
• Ability to communicate in a positive and effective manner
• Ability to make sound judgments and decisions
• Excellent human relation skills with the ability to professionally interact with a diverse public
• Excellent typing skills and computer skills
• Proficient in all general office skills such as filing, data entry, and budget preparation
• Ability to understand written and oral instructions
• Ability to compose written reports and professional correspondence

Physical Requirements/Working Conditions
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
Additional Information

• Work is performed in an office and is subject to frequent interruptions. Rescheduling and rearranging matters to meet unexpected changes is frequently required. Some assignments involve contact with disruptive students and irate parents. Some assignments are subject to completion within strict timelines and involve the potential stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow.

Primary Location : TEXAS-STAFFORD
Work Locations :
POLICE FACILITIES & CONSTRUCT
13600 MURPHY RD.
STAFFORD 77477
Job : Staff
Organization : DEPARTMENT
Position Calendar : 238JUL
School Year : 2023-2024
Salary Grade : 404
Unposting Date : Jun 27, 2023, 4:59:00 AM