Administrative Assistant Ii (Job 2652) - Remote | Wfh

Do you enjoy a fast-paced, detail-oriented work environment? If so, we are seeking a candidate like you to join our team as an Administrative Assistant II! You will be an integral part of our Attorney Admissions Unit, responsible for verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, you will provide advanced administrative, clerical, and technical support for the attorney admissions unit. Some of your responsibilities will include attending hearings, trainings, or committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account, responding to customer requests, setting up meetings and hearings, providing excellent customer service, processing incoming and outgoing mail, email, copying, and faxing. Additionally, you will be responsible for scheduling and calendaring in-person and virtual committee meetings, redacting and scanning documents for committee review, preparing discovery and disclosures for hearings and inquiries, processing attorney applications and reference letters, and assisting with administration of the biannual Bar Exam.
Minimum Requirements: This position requires a High School diploma or GED and a minimum of three years of administrative experience. You must have experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. You must also be able to operate general office equipment, show initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, you must be able to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records, and documents. This position also requires strong verbal and written communication abilities. You must have demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar, and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff, and the public is also required.
Selection Process: Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodations to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews.
Benefits: At our organization, we offer a comprehensive benefits package to our employees. You will receive accrued vacation pay and sick leave, 10 paid holidays per year, health and dental insurance, retirement plan, life insurance, and long-term disability insurance. Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance. By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.
Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.
We are an Equal Opportunity Employer and provide reasonable accommodations for applicants with disabilities. Join our team and become a valued member of our organization today!