Administrative Assistant (Hr & Marketing Dept)

About Our Company

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. We’re excited to announce this opportunity to join our team as an Administrative Assistant (HR & Marketing Dept).

About The Job

As an Administrative Assistant to the HR and Marketing departments, you will work closely with the Director of Marketing, the Director of HR, and your fellow teammates from both departments. It's all about teamwork here, and your expert administrative skills will shine in our lively and dynamic environment. We're big fans of qualities like determination, flexibility, creativity, and kindness. If you're on the same wavelength, you'll fit right in and become an essential part of our crew. Juggling various tasks will be your specialty, and you'll do it all with finesse and grace.

At Kanopi, we've got a unique setup – we work from the cozy comfort of our homes or personal workspaces. It's all about collaboration and getting involved to make great things happen. We take pride in the freedom we have, thanks to the impactful work we do every day. Your contributions will have a huge impact as you help us come up with top-notch administrative solutions that benefit our organization, our awesome team, and our fantastic clients.

Responsibilities

For the Marketing Department, your responsibilities may include:

• Research and Drafting ENewsletters
• Administer customer service interactions when needed
• Calendaring
• Assisting with the logistical management of employee-related announcements
• Renting furniture
• Collecting Culture info
• Coordinate travel, reserve transportation, and create associated travel schedules
• Managing conference-related paperwork
• Coordinating conference logistics, such as:
• Coordinating shipping
• Social media drafts
• Data Entry assistance via HubSpot and Excel
• Restaurant and hotel research
• Drafting Marketing decks
• Purchasing duties on behalf of Marketing and Culture
• Summarize reviews of restaurants, hotels, products, and services for traveling employees
• Managing gifting logistics
• Working with organizers to fulfill requirements, including sending logos, downloadables, etc

For the HR Department, your responsibilities may include:

• Cleaning up any incorrect LinkedIn or Glassdoor jobs
• Reconciling Vacation/Sick/Personal Time Off days
• Keeping the staff contacts list up to date
• Onboarding and offboarding tasks
• Managing calendars and scheduling meetings
• Scheduling logistics for interviews and other HR events

About The Compensation & Work Requirements

This is a full-time position. The salary range for this position is $39,100-$47,950 - the range is broad, but it is commensurate with experience, aligned with current members of our team with similar experience, and may shift a bit depending on your geographic location. This is a 100% remote role, but you must live and be able to work in the US or Canada.

NOW... LET'S TALK ABOUT YOU!

Requirements

• Experience as an administrative assistant (2-5+ years)
• An ability to handle multiple, often competing, priorities
• Professional examples demonstrating:
• A desire to learn and eagerness to improve work processes
• Excellent communication skills, both written and verbal
• Experience administering and coordinating distributed project teams
• Strong problem-solving abilities, intelligence, initiative, and the ability to thrive under pressure
• A commitment to delivering high-quality work on time
• Experience with Google Drive

At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, individuals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.

NOW, WHAT?

If you think this post was written just for you, here’s what to do next:

• Send us a cover letter, including your answer to the question below
• Submit your resume
• Answer the questions you see here on this page

About that cover letter… This is VERY important!

Please include all of the typical reasons why you’d be an outstanding candidate for this position, plus answer this question: What is your favorite piece of technology?

Our screening process takes a bit of time, because we like to ensure that you are the perfect fit for us, and we are the perfect fit for you! After we’ve taken a look at your application, we will send you a series of questions that will help us get to know you better. From there, you will engage in several interviews with members of our team, and a skills assessment or two in order to take a look at how you do the things you do! We’ll be happy to explain a bit more once we’re in the interview stage.

Please note - we try to make an effort to contact every applicant to let you know the status of your application, but we are human, so if you don’t hear from us, drop us a line!

Benefits

We offer a comprehensive range of health, professional, remote workspace, and other fun benefits for all full time US and Canadian employees. For more information, see the benefits section of our careers page.

This job description is intended to describe the general nature and level of work performed by those assigned to this classification. This job description in no way states or implies that these are the only duties to be performed by those occupying this position. The job description and job functions described herein are subject to possible modification by Kanopi Studios in accordance with applicable federal, state and local laws.

No agencies, recruiters or overseas applicants (for consideration, applicants must live in the US or Canada).