Administrative Assistant | Hollywood Jobs

NeueHouse is a work and social club where creatives and thought-leaders gather and connect. Our community of members aligns in their ambition to live a creative life, supported by an elevated experience bringing work and social together through iconic buildings, timeless design, thought-provoking cultural programming, and gracious hospitality. NeueHouse: Home of the New.

NeueHouse currently operates across four different, but equally iconic, properties in New York City and Los Angeles:

• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre- defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Bradbury House (BB) sits within the Bradbury building in DTLA. Built in 1893, the Bradbury Building is an architectural masterpiece and one of Los Angeles’ most historic landmarks. It has been heralded as one of the most thrilling spaces in all North America and is renowned for its breathtaking skylit atrium filled with walkways, stairs, balconies, and intricate ironwork.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.
• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.

The Role

The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. The Administrative Assistant will support the Regional Director of Operations and the Leadership Team with strategic matters relating to:

• Purchasing and Inventory templates and procedures
• Prepare, review, and distribute weekly comprehensive financial reports for senior leaders  
• Payable procedures (Vendor set-up)
• Help coordinate the month-end closing procedures and GL review/executive letter.
• Budget management and performance reports (checkbook)
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Special Event receivable management
• Work with outside vendors to coordinate meetings, upkeep, and contract maintenance.
• Procurement systems/policies and procedures
• Help prepare forecasts, and analyses for all administrative and managerial functions.

Requirements

We are looking to connect with candidates who have:

• Ability to create graphs in MS Office products
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem-solving skills
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• 2+ years administrative support experience at an executive level. In a financial capacity is a plus.
• Strong analytical skills
• Flexible and proactive, responding quickly and positively to changing environments.
• Strong project management skills are required and will need to be demonstrated on a daily basis; a project management certification is not necessary for the role but would serve the Administrative Assistant well
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• NeueHouse values diverse educational and training backgrounds in consideration of the role

The anticipated hourly rate for this position is $25.00-$30.00 an hour. CulutreWorks is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may available.

COVID19: The health and well-being of our members and staff has been our number one priority and the guiding force behind all our decisions as we open our doors. We encourage you to learn more about our commitment to safety by reading the steps we have taken to ensure that all Members and teams feel safe, comfortable, and secure, going forward on our website.

Diversity & Representation: NeueHouse is committed to building and supporting inclusive and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Benefits

• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Health Care Plan (Medical, Dental & Vision)
• Family Leave
• Salary Range: $25.00 - $30.00 an hour
• Training & Development
• Wellness Resources
• Retirement Plan (401k, IRA)
• Short Term & Long Term Disability