Administrative Assistant- Full Time

At Tech Place Zone, we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Oversee and achieve organizational goals while upholding best practices
• Coordinate internal and external resources to expedite workflow
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance

• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Order and oversee office supplies and food deliveries for group meetings
• Maintain filing system, contact database, employee list, and inventory
• Coordinate domestic and international travel arrangements for employees
• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference

• Aptitude for learning new software and systems
• Proven administrative experience
• Superb written and verbal communication skills
• High school diploma or equivalent
• Strong time-management skills and multitasking ability

• Previous success in office management
• Comfortable handling confidential information
• Experience developing internal processes and filing systems
• College degree or equivalent
• Experience managing budgets and expenses