Administrative Assistant - Csd Department (61718)

Administrative Assistant – Communication Sciences and Disorders department

The Communication Sciences and Disorders (CSD) department at Iona University welcomes applicants for an Administrative Assistant. The individual will report to the Chairperson of the CSD Department. They will provide support and perform daily office operations for the CSD Department which also includes the Speech, Language and Hearing Clinic. The candidate will have excellent communication and interpersonal skills, and work collaboratively with colleagues and enhance student and client experiences.

Requirements

• Computer proficiency with MS Office Suite, Windows, Microsoft Word, Excel, Power Point Excel, Blackboard
• Demonstrates leadership, interpersonal, written and oral communication, problem solving, and presentation skills
• Bachelor’s Degree
• Minimum of 2 to 3 years of office experience

Duties And Responsibilities

• Maintain confidentiality of faculty, staffing, and student information
• Scheduling and managing work study students for the department and the Clinic
• Assist with certification paperwork for graduate students
• Work with Graduate program director to review applicants’ prerequisite coursework
• Assist with graduate student recruitment and follow-up
• Other duties as assigned.
• Schedule large meetings for department regarding students, alumni or related event
• Oversee operations including contacting vendors, Facilities, helpdesk, mailroom, opening and closing office, checking rooms for infectious control, checking voicemail and email to report to faculty any student cancellations
• Demonstrate professional, courteous, respectful communication skills with the clients, staff and all members of the Iona University Community
• Maintain paperwork for grant proposals, faculty development paperwork
• Supervise work study student dedicated to social media
• Manage and facilitate communications and alumni relations
• Coordinate social media strategy to communicate updates, educational materials, and a strong and consistent social media presence to students, prospective students, interprofessional departments, alumni and other followers.
• Work with Chairperson and/or faculty to create Speakers’ Center schedule and work with Speakers’ Center staff
• Compile, organize and maintain a database of alumni contact information
• Maintain a working knowledge of the overall mission and basic understanding of the work done by the department in order to support the programs in the department
• Participate as an active member in the Department by: supporting staff and faculty at meetings, taking and distributing meeting Minutes, creating and maintaining necessary documents, create excel summary reports as directed by Chairperson
• Work with Chairperson and/or faculty in event planning, marketing, and brochures for the department
• Initiate alumni mentorship program
• Manage and oversee front office needs for the CSD Department including but not limited to

This full-time position, 35 hours per week, is primarily an in-person position. Health benefits as well as other employee benefits such as tuition remission are available (see HR website).

About Iona University/EEO Language

Founded in 1940, Iona University is a master's-granting private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona's 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan. With a total enrollment of nearly 4,000 students and an alumni base of over 50,000 around the world, Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice, peace and service. Iona is highly accredited, offering undergraduate degrees in liberal arts, science, and business administration, as well as Master of Arts, Master of Science and Master of Business Administration degrees and numerous advanced certificate programs. Iona’s LaPenta School of Business is accredited by AACSB International, a prestigious recognition awarded to just five percent of business schools worldwide. The Princeton Review recognized Iona’s on-campus MBA program as a “Best Business School for 2021.” Iona University also recently launched a new, fully online MBA program for even greater flexibility. In July 2021, Iona University and NewYork-Presbyterian announced the establishment of the NewYork-Presbyterian Iona School of Health Sciences , to be principally located on the University’s new campus in Bronxville, N.Y. Supported by a $20 million gift from NewYork-Presbyterian, the NewYork-Presbyterian Iona School of Health Sciences offers a new vision for collaborative health care education, modern workforce development, and community care. On July 1, 2022, Iona officially changed its status from College to University, reflecting the growth of its academic programs and the prestige of an Iona education.

Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees including staff & administrative employees, faculty and student workers. We do not discriminate on the basis of race, ethnicity, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, partnership status, disability, military or veteran status, alienage, citizenship, status as a victim of domestic violence/stalking/sex offenses, unemployment status, or other legally prohibited basis under federal and state law, or local ordinance. As an equal opportunity employer, Iona University encourages applications from qualified candidates who reflect the wider world in which we live, in particular historically underrepresented groups.