Administrative Assistant - Chicago Campus

The Hyde Park Day School (HPDS) is the premier school for bright students with learning disabilities in the Chicago metropolitan area. The HPDS has an exciting, full-time Administrative Assistant position available at the Chicago Campus. This position works Monday-Friday, 7:30am-3:30pm. Are you passionate, patient, and have excellent administrative skills? Have you been searching for an administrative position where you can make a difference? If so, you may be perfect for this position!
Position Summary
The Administrative Assistant provides administrative support and implements administrative systems and procedures. Answers, screens and transfers inbound calls. Receives and directs staff, participants and visitors. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintains workflow by implementing cost reductions; and developing reporting procedures. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Creates and maintains electronic and hard copy filing system and handles requests for information and data. Performs general clerical duties including photocopying, fax and mailing. Resolves administrative problems and inquiries and prepares written responses to routine enquiries. Prepares and modifies documents including correspondence, reports, drafts, memos and emails. Schedules and coordinates meetings, appointments and travel arrangements. Prepares agendas for meetings and prepares schedules. Records, compiles, transcribes and distributes minutes of meetings.
Position Salary & Benefits
Salary is commensurate with experience. Plus, we offer comprehensive benefits including individual and family medical, dental, vision, paid vacation, paid sick leave, paid holidays, company-paid short-term and long-term disability insurance, company-paid basic life and AD&D insurance, a 403(b) retirement plan with Roth option, FSA, HSA, an employee assistance program, 529 college savings program, and tuition reimbursement program for continuing studies.
Education/Experience Minimum Requirements

• Associates Degree with computer software training required.
• Excellent attention to detail and accuracy required.
• Excellent organizational skills required.
• Bachelor's degree preferred.
• Proficiency in Microsoft Office required.
• Sensitivity for working with socially and emotionally challenged individuals.
• Competencies:
• Ability to multi-task required.
• Excellent oral and written communication skills required.
• Ability to problem solve and prioritize tasks.
• Familiar with Google Docs and Sheets
• Minimum of five years of experience in administrative support, office managerial position.
• Ability to function as a team member.
• Knowledge of HIPPA and Mental Health Confidentiality Code.

Working Conditions

• Office Environment

Physical Effort

• Ability to carry or lift loads of 25 to 49 lbs.
• Ability to run
• Ability to perform strenuous physical exertion at times
• Ability to use computers extensively for 2 hours to 4 hours
• Ability to stand for 2 hours to 4 hours
• Ability to Use Standard Work Station Equipment
• Ability to push/pull objects of 25 to 49 lbs.
• Ability to operate a vehicle safely
• Ability to Use Standard Office Equipment
• Ability to make repetitive wrist, hand, or finger movements
• Ability to sit for 2 hours to 4 hours

The Leslie Shankman School Corporation is an equal opportunity employer. All applicants are considered for employment without regard to race, color, national origin, religion, sex, age, marital or veteran status, or disability.
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