Administrative Assistant 1 Jobs

Announcement Number: 42749 Open to all qualified persons. Posted 07/07/2023 Close Date: 07/21/2023 Recruiter:

SONJA GRASS

Phone: (775)684-4743

Email: [email protected] Applications accepted for another 13 Days 8 Hrs 59 Mins

The Position

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education.

Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training.

Prepare batches of documents to be scanned and indexed. This involves removing staples, paperclips, sticky notes, taping torn paper, counting documents and backs, assembling batches, and verifying document information accuracy. Scanning consists of collecting images from documents using an image scanner and scanner software. The Scanner Software creates a file where the document is stored until indexed. Scanning requires verification of image clarity, deletions and/or corrections of illegible documents and scanning. Indexing consists of entering information from an image created by the Scanning Software into a template and verifying accuracy of the index values. When indexed, the image can be retrieved using the Retrieval Software. Research Requests submitted by department staff to locate documents not in the retrieval system. This job requires knowledge of document backlog inventory. This position requires a valid driver's license due to frequent trips to the State Records Center for retrieval of stored documents. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/

To Qualify

In order to be qualified, you must meet the following requirements:

Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following:

Division of Human Resource Management: http://hr.nv.gov

Public Employees Retirement System: http://www.nvpers.org

Public Employees Benefits Program: http://pebp.state.nv.us

More Benefits Information: http://nvjobs.nv.gov/Applicants/EB

REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here:

Email Direct Inquiries or Correspondence to: Division of Human Resource Management

Northern Nevada

209 East Musser Street,

Room 101

Carson City, Nevada 89701-4204