Administrative Assistance Jobs

Role: Administrative Assistant III
Location: Chicago, IL - 60654
Duration: 06+ Months on W2
Responsibilities

• Maintain and order all supplies for daily use for department
• Preparation (gathering, collating and organizing), distribution and filing of standard weekly, monthly, quarterly and annual reports, presentations and documents.
• Maintain and update systems and processes related to purchase orders.
• Communicate all corporate and departmental policies (e.g. new, revised, obsolete)
• Complete registrations for professional meetings, seminars and workshops
• Coordination of travel arrangement (including air, rail, car and hotel) for VPs and direct reports.
• Maintain and manage calendars to schedule meetings internally and externally globally.
• Provide administrative support to 4 VP's and a Senior VP of Tissue Technology Division.
• Process expenses reimbursements using Concur.
• Prepare and maintain Word, Excel, Visio and PowerPoint documents and presentations, as well as Organizational Charts for the leadership team.
• Responsible for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Assist with other administrative tasks as assigned
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities for presentations and meetings and arrange luncheons.

Desired Minimum Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

• Must be proficient in Microsoft Office Suite of applications and have very good written and oral communication skills.
• Education:
• Experience with Concur is preferred
• High school education, college degree preferred.
• Experience:
• Minimum of 3-5 years of administrative experience, executive level preferred.
• Must be able to multitask and be a self-starter.