Administration / Office Manager Jobs

Consea Overview

Consea is an Italian leading executive search firm providing high-quality solutions in search and selection of Middle to Top Management across many industries including Automotive and Manufacturing, Fashion & Retail, Consumer Goods and Health Care industries boasting long-term relationships both with clients and candidates.

Client Overview

Our client is a global player in the electrification and automation market. To assist them in their continued growth in the US market, we have been called on to assist them in identifying an Office Manager to support their local business.

Job Overview

The main mission of the Administration / Office Manager is to issue orders and materials that arrive. And coordinating with the Italian Teams.

• Management in compliance with the provisions of the quality system.
• Issuance and management of purchase orders (locally or from mother company).
• Issue of Sales Documents
• Reception and registration of customer orders; checking price according to the company pricing list
• Local bank and cash flow management
• Communicate the receipt of customer orders after verification with the managers (internally)
• Prepare the purchase requests taking into account the available budgets and the validation of the GM before sending it to the supplier.
• Operations related to transportation transit, drawing up transport documents, management of internal and external transport, import and customs.
• Monitoring the Customer orders portfolio
• Collaborate with the logistics department to verify the optimization of stocks / supplies / purchases / inventories
• Management of employees daily attendance
• Monitoring customer payment receipts.
• Control and registration of purchase invoices with the related payments

The Ideal Candidate Profile

• Problem solving attitude
• The ideal candidate is an individual, who wants to develop career & grow with the organization
• Ability to adapt
• Flexibility
• Knowledge of General Accounting, Management of payments and collections,
• Knowledge of Import procedures and Customs management
• BS Degree Preferred

Candidate must show proof of US citizenship/visa/alien registration.

At Consea Executive Search, we focus on relationships – with each other, our clients, and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds, and ideas drive innovation and make us successful. Consea is committed to a recruitment process that results in the hiring of the best applicants. Consea’s Delivery Team will be accountable for the sourcing, pre-selecting, pre-screen, interview, and offer.

Consea promotes equal opportunity through affirmative action in employment. Discrimination is prohibited on the basis of race, color, religion, national origin, citizenship, sex, sexual orientation, gender identity, age, disability, and qualified veteran status. Equal opportunity results when all applicants are treated consistently at every stage of recruitment.