Office Associate Jobs

Position Function
Perform a variety of basic to complex office support and/or secretarial duties for the MS Child Care Resource and Referral, which require a range of skills and knowledge of organizational policies and procedures.
Salary Grade : 09
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile
Throughout its history, Mississippi State University-Extension Service (MSU-ES) has demonstrated a deep and abiding commitment to programs that directly impact young children and their families. In the past decade, MSU-ES has distinguished itself as Mississippi’s premier infrastructural support of high-quality early childhood education.
Anticipated Appointment Date
July 2023.
Essential Duties And Responsibilities
The following examples are intended as illustrations only of the various types of duties assigned in positions allocated to this classification. The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

• Performs a range of staff and/or operational support activities; may serve as liaison with other departments on basic administrative and/or operational matters.
• Performs miscellaneous job-related duties as assigned.
• Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• May answer telephone, route calls, take messages, and provide general information.
• Responsible for keeping resource library and all materials neat and clean.
• May greet and direct visitors, when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.
• Organize, catalog, and maintain the educational learning materials and resources.
• Performs basic, routine bookkeeping functions which may involve simple billing and cash receipt activities.
• May sort, screen, and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
• May establish, maintain, and update files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• May order, stock, and distribute office supplies.
• May arrange meetings and conferences, schedules interviews and appointments, and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.

Responsible To
 Executive Director
 Associate Executive Director
 Project Director
 Field Supervisor
 Program Associate (immediate)
Minimum Qualifications
Education: High school diploma or GED.
Experience: Two (2) years' experience directly related to the duties and responsibilities specified.
Substitution: An equivalent combination of related education and related experience may be considered for this position.
Licensures: Must have a valid driver’s license and reliable transportation.
Knowledge, Skills, And Abilities

• Ability to perform simple accounting procedures.
• Ability to understand and follow specific instructions and procedures.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to create, compose, and edit written materials.
• Ability to maintain calendars and schedule appointments.
• Skill in the use of operating basic office equipment.
• Records maintenance skills.
• Receptionist skills.
• Organizing and coordinating skills.
• Ability to maintain confidentiality of records and information.
• Word processing and/or data entry skills.
• Ability to communicate effectively, both orally and in writing.

Working Conditions and Physical Effort

• Job frequently requires standing, stooping/kneeling/crouching/crawling, and lifting up to 20 pounds.
• Frequent – Externally imposed deadlines set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature and volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position.
• Vision requirements: Ability to see information in print and/or electronically.
• Irregular hours can be anticipated, including nights and weekends.
• Work is normally performed in a typical interior/office work environment.

Instructions For Applying
Link to apply: http://explore.msujobs.msstate.edu/
All applicants MUST apply online at www.jobs.msstate.edu to be considered for this position.
The Following Documents And Information Are Required For Application

• Contact information for at least three professional references
• Resume
• Cover Letter

Screening Date
May 29, 2023 until filled.
Restricted Clause
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected] .
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected] . Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.