Admin Asst. To Vp Of Operations And Marketing

Short Description for Internal Candidates

POSITION PURPOSE: The Administrative Assistant is responsible for providing administrative support to multiple Vice Presidents and staff across the department. This role acts as a department resource, representative and liaison to the business on programs, processes, and initiatives.

Description for Internal Candidates

Please attach your resume

KEY ACCOUNTABILITIES:

• Escalate problems or roadblocks to management to get resolution and direction as needed.
• And any other duties assigned.
• Make travel arrangements for Directors, VPs and related staff members as required.
• Coordinate expenses with the accounting service center and answer any questions that they have on how to code certain expenses and to which department cost center.
• Assist with meetings including the printing, collating, and distribution of binders and highly confidential materials to executives and staff.
• Provide support and assistance with expense reports and reimbursement for executives and department management as needed.
• Consolidate travel expenses, seminar requests, training/ education reimbursements and vacation requests and send to executive for approval.
• Answer, screen and direct customer and incoming business telephone calls.
• Assist with a variety of business and employee reports for management. This includes collecting information from the departments supported and consolidating numbers to redistribute to the management team.
• Maintain daily calendars of executives including the organization of meetings, video conferences and teleconferences (IDL).
• Act as a department liaison for department and work with division staff to coordinate solutions for issues or complaints across the business.

KNOWLEDGE AND EXPERIENCE:

Education Level: AA Degree preferred.

H.S. Diploma or G.E.D. required.

Experience Level:

2-4+ years’ experience providing high level secretarial and administrative support in a senior executive environment.

Skills and Experiences:

• Balances the needs of multiple stakeholders while maintaining strong executive level partnerships.
• Self-starter with the ability to perform work at stringent levels of efficiency and under pressure.
• Self-motivated, assumes personal accountability for results and performance.
• Demonstrated track record as proactive trusted advisor/thought leader in an organization, particularly around strategic issues to drive results.
• Must possess strong inter-personal skills that includes customer service and employee relations.
• Effectively communicates to all levels of the organization using diplomacy skills.
• Ability to prioritize work assignments and be detail-oriented and flexible in a rapid-paced corporate environment.
• Able to perform all work efficiently and under pressure.
• Demonstrates the highest levels of ethics and policy compliance at all levels.
• Ability to work independently with minimal direction, high degree of dependability.
• Autonomously meets goals and deadlines.
• Must have solid MS Office skills including Word, Excel, PowerPoint, and Outlook.

TRAVEL REQUIREMENTS: none

PHYSICAL ENVIRONMENT:

• Workday is fast paced.
• Uses calculators, keyboards, telephone, and other office equipment in the course of normal workday.
• Bending, stooping, and twisting required periodically.
• Sits for extended periods of time.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.

An Equal Opportunity Employer