Admin Assistant Jobs

VWC, an established, local CPA firm in Kirkland, has an immediate opportunity for an experienced Administrative Assistant to join our team. Our firm is committed to working together and delivering thoughtful solutions that meet our clients’ needs. We set high standards for ourselves and believe in a collaborative work environment. If this sounds like the right environment for you and you would like to contribute to our ongoing success, apply today.

Qualified candidates will be required to complete an excel test in the interview process.

Primary responsibilities include:

• Data Management – add new client data and update current client data for accuracy
• Assist in preparation/mailing of billing/invoices
• Coordinate employee Continuing Professional Education (CPE), provide assistance with registration and arrange travel for CPE and maintain CPE records for audits
• Other administrative tasks as requested such as clerical duties including faxing, filing, scanning, typing, creating and editing documents, running errands, etc.
• Processing support – process incoming and outgoing client documents and create client engagement letters
• Coordination of meetings, outlook calendar maintenance, conferences, firm social activities, and appointments as requested by partners
• Front office management – answer phones, greet guests, process/distribute mail, office/kitchen inventory management

The ideal candidate will have strong administrative experience, excellent organization skills, attention to detail, and a natural client service orientation. Requirements:

• Organized with excellent attention to detail
• Proficient in Microsoft Office Suite including Excel
• Minimum two years of office administration experience (CPA or Law Firm experience preferred)
• Valid Washington Driver’s License (personal use of vehicle for errands and post office)
• Excellent customer service skills
• Resourceful problem solver
• Able to maintain strict confidentiality
• Strong communication (verbal and written) and listening skills

The hourly rate for this role is $25 – $28 per hour depending on experience.

VWC offers the following benefits to employees 1st of the month following the date of hire:

• Additionally, employees are eligible to accrue up to 160 hours of PTO each year.
• The Company is closed for 7 holidays and offers 1-2 Floating Holidays each year.
• VWC pays the total premium for the plans for employees! You may add dependents on a self-pay basis.
• Medical, Dental, Vision, Life, Long Term Disability, EAP, and a safe harbor 401k match.
  • VWC pays the total premium for the plans for employees! You may add dependents on a self-pay basis.

Equal Opportunity Employer

• Do NOT contact us with unsolicited services or offers
• Principals only. Recruiters please don’t contact this job poster.

To be considered for this position, please submit a cover letter and resume to:
[email protected]