Admin Assistant Iii Jobs

Our client is looking for a highly motivated, team-oriented administrative professional to join our Combat Missions Systems team in Fridley, MN. As an Administrative Assistant III, you'll work alongside a supportive team as part of the Engineering and Logistics function. Here, you will conduct special projects containing highly confidential information and perform administrative duties to support the Engineering and Logistics staff and managers. Additionally, you will work across all organizational levels at various US sites to gather information and prepare reports. The Engineering and Logistics team also provides a flexible 9/80 work schedule and a 6% match, with immediate vesting, on 401(k) contributions.

This position will report to the Lethality Engineering Manager. General responsibilities include:

• Creating and distributing meeting minutes
• Coordinate events (e.g. program reviews, training, meetings), including ordering catering, preparing the event space, and being the local contact for visitors
• Ordering requested office supplies
• Tracking action items to closure
• Creating templates to increase department efficiency
• Complete expense reporting and travel arrangements of the on-site management team
• Support site safety and employee activity events (registration, distribution of material, etc.)
• Update team communications on SharePoint (calendar events, announcements)
• Update database entries
• Update and maintain Excel workbooks
• Work closely with other departments in the execution of assignments
• Schedule meetings, conference rooms, and Zoom call
• Support new-hire orientation

Skills

• Excellent verbal and written communication skills.
• Ability to work collaboratively with other administrative staff.
• Execution Focus: Must be a highly organized individual.
• Detail oriented.
• Able to multi-task and prioritize the highest impact projects and execute well under pressure.
• Proficient in MS Office Tools including intermediate-level experience in Excel, Word, and PowerPoint.

Experience

2 to 4 years of administrative assistant experience

Education

• High School Diploma with 2+ years of relevant experience; or associate's or bachelor's degree in business or related field.

Additional

U.S. Citizenship required, secret eligible