Accounts Payable & Accounts Receivable Processor

Summary

Responsible for the efficient and accurate maintenance and processing of accounts payable Accounts receivable activities to support the company, while adhering to company procedures, general accounting regulations, and the Quality Management System as applicable.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Perform all accounts payable functions including reviewing, matching, and approving invoices, entering, and posting invoices.

Validate all invoices are accurate and have been properly documented and approved by the authorizing associate prior to entering and posting.

Prepare and generate customer invoices based on packing slip information received from the manufacturing groups.

Ensure the company’s ERP system is accurate and current regarding payables and receivables transactional activity, as well as vendor and customer information.

Run journal reports as required, as well as assist with month-end process.

Organize the accounts payable and receivable files and all supporting documentation electronically, ensuring audit trail retrieval efficiency and accuracy in processing.

Research and reconcile vendor inquiries and issues in a timely manner, collaborating with the associates responsible for procurement as required.

Recommend process improvements to eliminate waste and increase efficiency, and upon approval, manage or support their implementation.

Provide administrative support to all areas of the company as business needs warrant.

Understand and comply with company policies, safety guidelines, quality system procedures and housekeeping standards.

Supervisory Responsibilities

This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job description successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

Associate degree or equivalent from a college or technical school and/or 3 years related experience and/or training.

Required

• Ability to apply common sense understanding to carry out instructions and deal with problems involving standardized situations.
• Ability to read, write and speak English. Ability to read and interpret documents such as procedure manuals, etc. as well as write routine reports and correspondence. Ability to communicate clearly in written form as well as when speaking to others one-on-one and presenting to small groups.
• Ability to add, subtract, multiply and divide all units of measure, and calculate figures and amounts such as discounts, interest, and percentages.
• Effective multitasker with strong organizational skills.
• Knowledge of general accounting principles.
• Quick problem-solver in a high-volume, time-sensitive environment.
• Capable of maintaining confidentiality.
• Exceptional attention to detail and ability to maintain accurate records.
• Capable of working independently as well as collaborating and coordinating efforts with colleagues and vendors.
• Experience in using computer applications, including word processing, spreadsheets, databases, and presentations.

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