Accounting Assistant Jobs

Nike Communications, a leading luxury lifestyle agency, is looking to add a full-time Accounting Assistant

For the nitty-gritty, the responsibilities of the role may include (but are not limited to):

Accounts Payable

• Process bi-monthly Accounts Payable Aging report for vendor payments
• Review, verify approval and process vendor invoices in Concur AP for accuracy, completeness, and adherence to company polices.
• AP vendor payment back up maintenance and booking payments into QuickBooks
• Manage and maintain emails in the shared AP inbox
• Communicate with vendors via telephone and/or email to verify banking information accuracy
• Response to vendor inquiries to resolve any discrepancies / issues related to vendor invoices and collaborating with internal departments as necessary
• Verify approval for all AP bills and ensure appropriate coding and classification.

Tax Reporting

• Maintain expense report files/receipts for audit and sales tax purposes
• Assist with processing year end 1099 forms
• Assist with quarterly sales tax in accordance to sales tax compliance

Timesheet Management

• Send weekly timesheet reminders and follow up on delinquent timesheets
• Maintain employee, client and rate lists in timesheet software
• Weekly budget updates in timesheet software
• Run weekly time reports for the supervising managers
• Assist with generating monthly forecast vs actual timesheet report

Skills:

• Proficiency in Microsoft Excel (and the full Microsoft environment)
• Strong attention to details and excellent organizational skills
• PC proficiency
• Excellent Verbal and Written Communication
• Ability to work independently, prioritize tasks, and meet deadlines
• Basic understanding of accounting principles and best practices

Junior Accountant salaries are a base of 45K and the role is eligible for overtime.

Outside of the opportunity to work with exciting luxury brands, Nike Communications offers fantastic benefits, including, but not limited to:

• Medical, Dental and Vision insurance
• Agency closed on paid holiday between Christmas and New Years
• 15 vacation days and 10 holidays off per year
• Cellphone reimbursement
• 401(k) plan participation
• Happy hours and annual company-wide offsite party!
• End of year bonuses
• Summer Friday hours from Memorial Day Weekend to Labor Day
• An additional day off to take during the month of your birthday
• 12 weeks of paid parental leave