Legal Operations Assistant Jobs

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

Ability to use a complex litigation management application with many functions and screens.

Ability to manage repetitive tasks quickly and with a high level of accuracy. Basic

Intermediate research and problem solving skills.

Intermediate computer navigation skills and keyboard skills.

Intermediate prioritization skills and judgment.

Intermediate communication and teamwork skills.

Exceptional personal organization,time-management, and record-keeping skills

You will be working in a 100% remote position, for an employer that pro-actively supports its employees’ comfort and safety.

Support CEO, CFO, General Counsel, and Operations Manager on special projects.

3+ years experience with design, planning, implementing, and managing CLM software

Proven ability to take ownership of assigned responsibilities and accompanying results

Excellent customer service skills, with the strong ability to resolve challenging situations with a patient and calm demeanor

Minimum 10 years’ operations experience, preferably in a legal or compliance environment, consulting or project management preferred.

Attention to detail with excellent time management and multitasking/prioritization abilities.

Experience in workflow automation tools, matter management, E-billing, and document management strongly preferred.

Provide leadership and other budget owners with budget analysis and management recommendations.

Facilitate the management process for sourcing, negotiating, selecting and leading law firms through defined process and reporting.

Participate in planning and implementation of strategic outside counsel initiatives and support active law firm management.

Provide Departmental event management and communications support.

Facility with web-publishing tools, communications platforms, basic project management principles preferred

Bachelor's degree or equivalent and 1-3 years’ experience preferred.

Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.

Strong analytical and problem-solving abilities with an instinct for efficiency

Ability to work independently and manage multiple task assignments

Provide Departmental event management and communications support.

Facility with web-publishing tools, communications platforms, basic project management principles preferred

Bachelor's degree or equivalent and 1-3 years’ experience preferred.

Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.

Strong analytical and problem-solving abilities with an instinct for efficiency

Ability to work independently and manage multiple task assignments

Arranges and manages the candidate interview process including scheduling candidate and interviewers, and conference rooms

Prepares departmental credit card reconciliation for approval and submits to Finance for processing

Receives and tracks resumes via the resume repository and resume tracking tool

Provides training to staff on Kronos, ATL Cloud, Concur Travel Portal, Legal Files

Assists staff with submission of expense reimbursements and advance requests

Assists with payroll closeout and report generation; organizes and maintains payroll records

2+ years of experience as a legal assistant, paralegal or contracts manager, or comparable legal administration and/or management

Experience standardizing legal & regulatory processes and administering contract and legal matter management systems, or comparable administration and process oversight experience

Strong Word, PowerPoint, G-suite and Excel skills

Prior experience working directly with key partners throughout an organization including senior leadership, commercial sales & marketing, customer service and HR

Good judgment, high integrity, and strong communication skills

In-house experience in a technology company legal department a plus