Personal Office Assistant Jobs in Duval, Florida

Strong organizational and time management skills.

Manage appointments, travel arrangements, and maintain accurate records.

Proven experience as a Personal Assistant or in a similar role.

Excellent written and verbal communication abilities.

Assist executives with day-to-day tasks, scheduling, and coordination.

Prepare documents, reports, and correspondence with precision.

Organising the manager’s personal commitments including travel or childcare.

Conducting research on behalf of the manager.

Reminding the manager/executive of important tasks and deadlines.

Good oral and written communication skills

Organisational skills and the ability to multitask

CANDIDATES MUST BE LOCAL AND READY TO START WITHIN THE NEXT 3 WEEKS**

Current Certified Nursing Assistant (CNA) certification preferred but not required unless state requirement

Experience working with older adults preferred

Primary Responsibilities of the Personal Assistant:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Reporting changes in the health and status of the resident and completing daily data sheets to record progress.

Assists residents with memory and performance improvement programs.

Manage all incoming and outgoing communications

Ability to help the family with pick-ups as needed Qualifications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

Ability to work independently Job Posted by ApplicantPro

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

Strong organisational and time management skills

Reminding the manager/executive of important tasks and deadlines.

Good knowledge of latest office gadgets and applications

Outstanding verbal and written communications skills

Booking and arranging travel, transport and accommodation.

Typing, compiling and preparing reports, presentations and correspondence.

Support the principal with all day-to-day matters including personal calendar management, estate management, and personal errands as needed.

Organize and manage personal, domestic/international travel arrangements using private aircraft.

Comprehensive health benefits, salary and bonus plan.

At least 5 years of experience as a Personal Assistant supporting a high- level executive or HNW principal.

Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

Knowledge of security systems using Apple/Google devices.

Manage sensitive information with the utmost confidentiality

3-5+ years of experience as an administrative or personal assistant

Experience with Microsoft Office Suite

· Full benefits (M/D/V), and 401k with company match

Process and reconcile travel and expense reimbursement requests

Coordinate travel arrangements for domestic and international travel

Excellent organizational and time-management skills and detail oriented.

Basic knowledge of Microsoft Office applications (e.g., Microsoft Word, Excel, Outlook).

Excellent verbal and written communication skills.

Providing exceptional customer service to the patients.

Recording the patient's completion of age and gender specific preventative diagnostics such as bone density, mammogram, and colorectal screening.

Conduction of specific ancillary services as ordered by the clinician to identify potential risk factors.

Management of gift file, detailing accurate record of gifts received and sent both personally and commercial.

Manage the logistics for personal trips. Including sourcing and booking flights. Will do personal trip planning

Align with Company EA to track and manage personal and business expenses

Arrange deliveries and collections for the vehicles, plus manage repairs, maintenance and customization.

Work with the Principal's security and house teams to manage parking permits.

Schedule and manage household vendors and service providers for the interior, exterior, and grounds

HR, Sales, Customer Support, and Management experience/knowledge is a +

PERSONAL & OFFICE ASSISTANT to support and perform personalized administrative duties for senior management

Starting yearly base $40,000 - $50,000 (based on experience) + Commissions + Bonuses

Benefits: Great medical, dental, vision, life, and 401K

Energy, proactiveness, team player attitude & excellent communication skills

TALENT ACQUISITION & HR ASSISTANT to promote, recruit, onboard, and train candidates for our multi-brand portfolio

Manage the calendar, schedule appointments, maintain and prioritize task and call lists.

Field calls, respond to requests, manage correspondence.

Work with the House Manager to manage and communicate with vendors.

Keep the principal on track and organized on a daily, weekly, monthly, and annual basis.

Serve as air traffic controller and gatekeeper for the principals.

Work collaboratively alongside the principals’ current Family Office team.

Property management: Overseeing home remodels, managing vendors, and controlling household stock and inventory.

Calendar management: Creating and maintaining various home calendars, scheduling personal appointments, and coordinating with household staff and external contacts.

Contact management: Managing family contacts, holiday cards, and gifting.

Research and sourcing: Identifying innovative home equipment, experiences, and local charities to support.

Consistent work experience of 2+ years (please explain any resume gaps, if applicable).

Experience with international coordination, handling multiple time zones, travel arrangements, and scheduling.

Manage the CEO's personal & work calendar

2-5+ years of experience as a Personal Assistant

Excellent written & verbal communication skills

Must be local to the Miami Beach area |Must like dogs!

Support the CEO with in-office & personal household support

Restock the home with food, supplies, etc.

Posting items for sale on online platforms such as Craigslist and OfferUP

1-2 years of administrative assistance experience

Preference will be given to candidates with diploma certifications

Follow up with potential buyers to schedule pick-up arrangements

Assist with administrative office tasks as needed

Conduct routine research as assigned

The Personal Assistant will be Coordinating complex and detailed travel arrangements/itinerary management.

The Personal Assistant will be maintaining and updating the executive's calendar, contacts, spreadsheets and other important documents.

The Personal Assistant organizing and scheduling appointments, meetings, and presentations.

The Personal Assistant will be conducting research and providing up to date/accurate information and recommendations to the executive.

The Personal Assistant will be handling confidential information with discretion and professionalism.

The Personal Assistant will be acting as a liaison between the employer and other staff members, clients, and vendors.

Posting items for sale on online platforms such as Craigslist and OfferUP

1-2 years of administrative assistance experience

Preference will be given to candidates with diploma certifications

Follow up with potential buyers to schedule pick-up arrangements

Assist with administrative office tasks as needed

Conduct routine research as assigned

Assistance with daily time management

An exclusive benefits package with tons of special offers and discounts tailored to your zip code!

Scheduling meetings for the Owner of the company and manage her calendar

Ability to manage internal and external correspondence

An additional health and wellness benefits package featuring free mental health counseling and more!

Preparing facilities for scheduled events and arranging refreshments

Outstanding organizational and time management skills

Manage daily schedule; meetings and appointments; outreaching on employers’ behalf via email; phone; text using the upmost professional and courteous manner.

Proven work experience as a Personal Assistant for high level executives/business owners

Knowledge of Excel, Word and English proficiency. Scheduling apps including When I Work and a CRM are used daily.

Excellent verbal and written communications skills is an absolute must.

Discretion and confidentiality a requirement