Word Formatting Assistant (Part-Time/On-Call) (Remote Eligible)

Position Description:

The Word Formatting Assistant is responsible for formatting and producing proposal documents on an as-needed basis, to include formatting of text and images, application of document templates, and adherence to best practices in accessibility. Background in working with proposals for government agencies is a plus, but not required. The Formatting Assistant will report to the Proposal Production Manager.

Core Responsibilities

• Exhibit a client-first philosophy. Focus on creating the best experience and seeing assignment through to completion.
• Utilize strong communication and effective time management skills to monitor and prioritize workflow to meet deadlines in a fast-paced environment.
• Work collaboratively with internal customers, production colleagues, and creative services to encourage accessible authoring of content by sharing guidelines, best practices, and subject matter expertise.
• Flexible work schedule. Availability as requested, to include evenings and weekends when necessary.
• Format proposal documents quickly and accurately, in MS Office Suite (Word, Excel, PowerPoint), utilizing Mathematica templates/styles/branding or client custom requirements, to produce visually compelling documents.
• Ability to work independently or assist others when needed.
• Must be detail oriented and focused.

Functional Knowledge (Preferred):

• Strong aptitude in critical thinking and problem-solving skills.
• Familiarity of Section 508 standards for accessibility a plus.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Task management tools (ServiceNow experience helpful) on a Microsoft Windows Platform.

Position Requirements:

• A high school diploma or GED
• A combination of equivalent education and work experience may be substituted for the above requirements.
• Minimum two years of experience in large-scale document production, preferably in a federal contracting environment

Various federal agencies with whom we contract require that staff successfully undergo a background investigation or security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance.

More about Mathematica

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of Employee Stock Ownership Plan (ESOP) holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance.

One of Mathematica’s core values is a deep commitment to diversity, equity, and inclusion. Our efforts are more robust because they are informed by a variety of diverse perspectives, and our mission to improve societal well-being is strengthened by a greater understanding of issues and challenges facing the populations we serve. Mathematica’s ongoing commitment to diversity and inclusion is woven into our everyday actions, policies, and practices—including decisions regarding recruitment, training, compensation, and promotion. We are dedicated to maintaining a work environment in which everyone is treated with respect and dignity. We offer Employee Resources Groups on a variety of topics, local diversity and inclusion activities in each office, and a Diversity council.

We take pride in our employees and in their commitment to excellence. We encourage staff to collaborate in developing creative solutions to difficult problems and to share the responsibility and enjoyment of carrying out complex projects. This collegial spirit has helped us earn our reputation for innovative and high-quality work. As a winner of the "Excellence in Diversity Award," we know that building an inclusive culture based on the diverse strengths of employees from different backgrounds is key to our success