Administrative Assistant - Part Time

Description

Provide a variety of secretarial and clerical support to assigned unit or department.

• Type drafts, proofread edited copy and prepare various final documents including letters, orders, warrants, requisitions, reports, forms, narratives, judgments, resolutions, bulletins, bid packages, work orders, cash advances, invoices and training materials
• Arrange for the repair and servicing of office equipment
• Maintain various computerized and paper files
• Serve as receptionist: greet and direct visitors; answers, screen and direct telephone calls
• Record and distribute materials, document and payment received from visitors or incoming mail, to appropriate department personnel
• Inventory and order supplies and equipment
• Gather essential information and provide general assistance to callers/visitors
• Copy and collate materials for distribution and/or records storage
• Perform other duties as required
• Open, sort and distribute mail
• Collect and maintain departmental attendance records

Qualifications

Minimum Qualifications

• Basic knowledge of general office procedures, methods and equipment
• Able to use a variety of computer software, including word processing, database and spreadsheet applications (Microsoft Office Suite)
• Ability to communicate effectively, both orally and in writing
• Solid computer skills in office word processing, email, spreadsheet and presentation applications
• Ability to develop and maintain awareness of occupational hazards and safety precautions
• Ability to handle multiple projects
• Skilled in following safety practices and recognizing hazards
• Ability to prepare and maintain accurate records, reports and files
• One (1) year of Secretarial/Clerical experience, including contact with the general public and demonstration of customer service skills

Preferred

• High School diploma or GED

Criteria/Conditions

• Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by state laws
• Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
• Location requires mobility in an office environment
• Must be able to frequently sit, stand and walk
• Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English
• Must be able to work in a potentially stressful environment
• Personal protective equipment is required when performing work in an outdoor or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and other protective equipment as required
• Occasionally work will be performed in a mine or manufacturing plant or outdoor setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles
• Must be able to frequently lift and carry up to ten (10) pounds
• Position is in busy, non-smoking office