Veterinary Practice Manager Jobs

Gulf Coast Veterinary Emergency Hospital provides emergency and critical care 24/7 in Biloxi, Mississippi. Our team is led by dedicated veterinarians with decades of experience in animal health. Our state-of-the-art facility is furnished with the latest technology and equipment to care for everything from minor to severe emergencies. We have four exam rooms, an on-site blood bank, and a fully stocked pharmacy to evaluate and deliver emergency treatment. Our surgical suite is equipped with continuous critical care monitoring to observe every case with which we are faced. We have in-house radiology, lab analysis, and ultrasound. No matter how big or small the patient and their needs are, we continuously strive to set and deliver a high standard of compassionate care.

Run, don’t walk, to Biloxi, Mississippi! Relax on beautiful beaches, savor the fresh seafood, and try your hand at world-class casinos. Regarded as one of the best areas to live in Mississippi, residents enjoy a mix of urban and suburban lifestyles with highly-rated public schools. Biloxi is the entertainment center of Mississippi’s sixty-two miles of shoreline. The Secret Coast has something for everyone, whether you prefer to wander art museums, hike historic trails, drive the fairway, catch glimpses of gators, or add to your wardrobe. Explore our thriving ecosystem up close by kayak, boating, or camping. Bask in the warm, Gulf Coast climate year-round.

To learn more about us, click here!

We’re looking for:

A courteous and efficient veterinary practice manager to coordinate and manage all office administration procedures. The veterinary practice manager’s responsibilities include ordering, inventory management, coordinating schedules, resolving conflicts among office staff members, training of staff members, and all other aspects which keeps the practice operating efficiently. You should also be able to answer pet owners' questions regarding clinic policies, appointment availabilities, and treatment costs.

To be successful as a veterinary practice manager, you should be patient, detail-oriented, and adept at multitasking. Ultimately, an outstanding veterinary practice manager should be able to communicate effectively with pet owners and veterinary staff members as well as demonstrate exceptional management, organizational, and customer service skills.

Job duties include, but are not limited to:

• Make informal recommendations to the veterinary regional manager concerning such personnel matters as staffing needs, advancement, re-assignments, hours of work or other status changes affecting the receptionists.
• Ensure payroll is completed and submitted accurately and in a timely manner.
• Interviewing suitable office staff candidates and providing training to office employees as needed.
• Promptly notifying the appropriate veterinary staff of emergency cases.
• Requires skill in obtaining information from owners to complete records, in giving instructions for scheduling appointments and therapeutic activities and in relaying the practitioners’ orders concerning animal care and treatment.
• Preparing employee work schedules and managing the office staff.
• Ability to show unbiased judgment when managing people and make fair and just recommendations regarding personnel issues and/or disciplinary action.
• Work well with all team members and ensure that your actions support the hospital, the doctors, and the practice philosophy.
• Strong client service skills.
• Establish inventory control system to assure adequate stocks of supplies are available. Review best prices for all products purchased. Maintain inventory control, including controlled drugs, by monitoring product quantities, qualities, and price points. This includes equipment and dealing with returns.
• Manage and/or implement hospital policies, including DEA/Controlled Substances and OSHA.
• Answering telephone calls in a polite and professional manner.
• Ensuring that pet owners' complaints are promptly addressed and resolved.
• Knowledge of spelling and meaning of commonly used veterinary terminology (e.g., terms of anatomy, physiology, diseases, tests, etc.) to accurately enter specific information into patient records.
• Resolve informal employee complaints, provide a general explanation of the nature and basis for hospital personnel policies and procedures; maintain effective employee-management communication.
• Perform other duties as assigned
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Direct on-the-job training to develop employee skills, advise employees of performance requirements and their progress in meeting those requirements, discuss corrective measures to improve performance and prepare appraisals.
• Establish good relationships with vendors to receive the best support that vendor has to offer the hospital.
• Strong leadership, communication, and motivations skills. Has the ability to direct, guide and assist a group of individuals.
• Knowledge of hospital procedures for assembling patient records in their required order and sequence and for recording a variety of veterinary practitioners’ orders for patient activities, diet, tests, and treatments to maintain an accurate and permanent report of patient information.
• Market your hospital to prospective customers and the veterinary community by identifying and attending relevant local and regional events.
• Recruit/Hire/Onboard appropriate staff members that fit within the culture and the needs of the hospital. Terminate staff members that do not follow the guidelines, policies, and protocols. This includes handling job descriptions and assisting with setting salaries.

Qualifications:

• Self-starter with the desire to continue to advance your knowledge and skillset
• Open availability with flexibility to change hours based on hospital’s needs
• Highly organized and possess computer skills
• Knowledgeable in veterinary medicine terminology and how to run a veterinary hospital
• Experienced or Certified Veterinary Practice Manager with a minimum of 1-year management experience preferred or 3+ years veterinary experience preferred
• Compassionate, Calm, Team Player, Multi-Tasker and Strong Communicator

We offer our staff:

• Paid Vacation and Sick Time for ALL Employees
• Career Development Opportunities
• Paid Bereavement Program
• Access to a CVA/CVT/CVPM Partnership through Penn Foster
• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
• Competitive Compensation
• Tuition Assistance Program
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Referral Bonus Program for most positions!
• Paid Parental Leave Program
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc)
• Employee Assistance Program

• Note – some benefits may only be available to or vary slightly for full time employment status vs part time status.

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.

Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin