Vendor Management Specialist Jobs

What we do:
First Eagle is an independent, privately owned investment management firm headquartered in New York with approximately $129 billion in assets under management (as of March 31, 2023). Throughout a heritage that dates to 1864, the firm has sought to generate attractive real returns for our clients over the long term. This tradition remains central to our mission today, guided by a set of core investment tenets that sustains our culture while also allowing philosophical autonomy among our talented portfolio management teams. First Eagle’s range of actively managed equity and equity-oriented, public, and private credit, multi-asset and alternative strategies reflect our dedication to disciplined and unconventional thinking, a global perspective, and the long-term alignment of interests.

What drives us:
At First Eagle, clients come first, always. To deliver on this commitment, we nurture an environment that attracts, develops, and retains a talented, inclusive workforce. We also aim to inspire each of our employees to do their life’s best work with us and for our clients. We have built a culture that promotes equity, diversity, and respect, and holds every member of the organization to the highest standards of integrity and accountability.
Who we are looking for:
First Eagle is seeking a Vendor Management Specialist, reporting to our Vendor and Contract Manager. The successful candidate will support and focus on corporate procurement, RFP processes, user inventory management, and vendor/contract consolidation.
What you will do:

• Manage the firm’s corporate travel agency relationship and produce travel-related analytics. Provide vendor management and escalation support for departmental travel administrators.
• Expense Analysis, Forecasting, and Budgeting
  • Support the development of a comprehensive operational and technology budget, working with Financial, Planning, & Analysis Teams
  • Analyze utilization patterns and identify departmental optimization strategies
  • Run reports using excel and other databases, and create presentations for leadership meetings using PowerPoint and Excel tools
• Corporate RFP Processes
  • Support departmental inquiries regarding new products or services, and work with Business Optimization and Project Execution Team
  • Assist in the collection of business requirements and drafting requests for proposals (systems, subscriptions & event venues)
  • Work with Third-Party Sourcing Center to administrate formal RFPS and auctions within the SAP Ariba Platform
• Support the development of a comprehensive operational and technology budget, working with Financial, Planning, & Analysis Teams
• Run reports using excel and other databases, and create presentations for leadership meetings using PowerPoint and Excel tools
• Maintain corporate subscription inventory for all business areas in a subscription management system
• Utilize data to facilitate and support general contract consolidation and corporate cost reduction exercises
• Work with Third-Party Sourcing Center to administrate formal RFPS and auctions within the SAP Ariba Platform
• Work with team members to coordinate procurement activities across services, systems, external data providers, and real estate
• Analyze utilization patterns and identify departmental optimization strategies
• Support departmental inquiries regarding new products or services, and work with Business Optimization and Project Execution Team
• Corporate Procurement
  • Work with team members to coordinate procurement activities across services, systems, external data providers, and real estate
  • Manage the firm’s corporate travel agency relationship and produce travel-related analytics. Provide vendor management and escalation support for departmental travel administrators.
• Assist in the collection of business requirements and drafting requests for proposals (systems, subscriptions & event venues)
• Track the status of contract renewals to ensure timely completion and notify management team about open/unresolved issues
• Product and User Inventory Management and Contract Consolidation
  • Maintain corporate subscription inventory for all business areas in a subscription management system
  • Utilize data to facilitate and support general contract consolidation and corporate cost reduction exercises
  • Track the status of contract renewals to ensure timely completion and notify management team about open/unresolved issues

The qualities you should have:

• Able to establish priorities and make decisions on scope of work; keen attention to detail concerning processes, documentation, and analysis
• Strong verbal and written communication skills; with an ability to draft effective, succinct emails and crisp presentations
• Self-starting, entrepreneurial and resourceful – someone who “makes it happen” with a can-do attitude
• Previous business analysis or project management experience in supporting the following vendor solutions:
  • Market Data Inventory systems (e.g., TRG FITS, MDSL, Screen, Infomatch)
  • SAAS Management Systems (e.g., Zylo, Productiv, Torri, Flexera)
  • Vendor Risk Management Systems (e.g., IHS Markit KY3P, CyberGRX, Onetrust)
• Undergraduate degree required
• 3+ years of relevant work experience in financial services
• Vendor Risk Management Systems (e.g., IHS Markit KY3P, CyberGRX, Onetrust)
• Excellent time management, organizational, and interpersonal skills; resourceful and highly-dependable
• Experience using Microsoft Excel to analyze large amounts of data, with the ability to create graphical displays for executive dashboards
• SAAS Management Systems (e.g., Zylo, Productiv, Torri, Flexera)
• Market Data Inventory systems (e.g., TRG FITS, MDSL, Screen, Infomatch)
• Excellent client service and proven ability to work with both end-users and executive staff; proven success working in cross functional teams

Base Salary range: $90,000 to $120,000. In addition, this role is eligible for an annual incentive bonus. Compensation may vary based upon, but not limited to – the individual's skills, experience, qualifications, and internal equity.

We value our people and offer a broad range of benefits. We provide generous paid time-off, medical/dental/vision healthcare plans, 401(k) retirement and profit-sharing plans, a flexible/hybrid work environment, “dress for the day” flexible work attire, and many more great benefits.

First Eagle Investment Management, LLC (FEIM) is an Affirmative Action and Equal Opportunity Employer. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at FEIM, where employment is based upon personal capabilities and qualifications without regard to race, color, religious belief, including dress and grooming practices, sex, sexual orientation, gender identity, gender expression, age, national origin, marital status, citizenship, disability, veteran status, pregnancy, breastfeeding or medical conditions related to breastfeeding, status as a victim of domestic violence, sexual assault, or stalking, or any other basis protected by applicable federal, state or local law, genetic information or characteristics (or those of a family member), or any other protected characteristic as established by law.