Transaction Coordinator Jobs

Description:

Acts as the front line of the company in assisting agents and customers. Serves as a liaison between the agents and customers; establishes effective administrative communications between all members of the office and customers. Manages office management through variety of tasks with customer service and care. Above extraordinary professionalism with outgoing personality.

Duties and Responsibilities

• Maintains files for real estate office
• Maintains floor schedules as assigned where applicable
• Maintain communication with Accounts Payable on all invoices received.
• Manages office management through variety of tasks with customer service and care
• Ability to multi-task and keep up with fast paced environment
• Assists the Sales Manager with a variety of office duties including recruiting; may assist other departments as necessary
• Organize Loop in Dotloop
• Communicate with Title, Lender, Appraiser, County, City as necessary
• Complete the Transaction Detail Report
• Presents a professional image to any current or potential agents and customers
• Check HUD Statements and Commission Checks for errors
• Maintains confidential information on agents and customers; adheres to ethical and confidentiality agreements put forth by the company
• Self-directed; ability to work both independently and in team environment
• Strong organizational abilities
• Transaction Coordinating for Agents that participate in the program:
• Computer skills - basic (typing, basic spreadsheets, emails, and using real estate software systems)
• Order Survey, Well & Septic when necessary
• Physical requirements involve sitting to perform general office work at a computer, and mobility throughout an office to light maintenance work
• Must be able to work all full-time hours (40 hours per week) as required; flexibility must include nights, holidays and weekends as necessary or needed; travel is a possibility throughout the state of Michigan
• Send signed documentation to all parties
• Maintains all office phone, email rosters
• Communicate with Buyer or Seller Agent as requested by Participating Agent
• Greets customers as they enter the office, call into the office, or any other communications/visits with the office as assigned
• Answers telephones, emails and any other form of communication for the company as assigned
• Order Preliminary Title
• Acts as the “face of the company”, front line of the company
• Assist Agents participating in the program, but not allowed to create Purchase Agreements or Addendums or participate in Negotiating
• Ability to learn new skills rapidly and accurately and attend all company provided training both virtually and in-person as invited when applicable
• Collect Earnest Money and process accordingly
• Computer skills – real estate
• General office maintenance such as cleaning, ordering supplies, maintenance of office equipment
• Understanding of all corporate and company proprietary technology
• Process Paperwork in AccountTech and the MLS as necessary
• Warm, inviting personality
• Schedule closing with all parties and communicate accordingly
• Professional demeanor and attire

Attributes

• Servant leadership to customer (agents) and clients (general public)
• Loyal to the agents, office, company and brand
• Positive Outlook
• Ability to Collaborate
• Willing to take initiative

Requirements:

• Proficiency with Microsoft Office Suite; G-Suite software
• Background Checked
• High school diploma required; college preferred