Time & Attendance Assistant - Part Time

DEFENDERS OF WILDLIFE

Position Description

JOB TITLE: Time and Attendance Assistant – Part Time

CLASSIFICATION: Assistant 3

SALARY: $19,000 - $21,000

FLSA: Exempt

DEPARTMENT: CFO

LOCATION: Washington, DC

REPORTS TO: Director, Accounting & Database Management

LAST REVISED: May 2023

Position Summary

The Time and Attendance Assistant is a part-time position. The Time and Attendance Assistant performs duties related to timesheet collection and time and attendance system training and maintenance.

Essential Duties And Responsibilities

Timesheet Collection

• Download timesheet information for integration into the payroll system
• Complete the collection of all timesheets for bi-weekly payroll
• Review all approved timesheets for accuracy, work with employees on corrections as necessary

Time and Attendance System Training

• Serve as primary point of contact for all staff questions related to timesheets and time-off requests.
• Create employee records within the time and attendance system based upon information provided by the HR Department
• Train new employees on logging in, navigating, and completing bi-weekly timesheets and time-off requests within the time and attendance system

Time and Attendance System Maintenance

• Update employee records in the time and attendance system (salary/status/supervisor /title/etc.) after the completion of each bi-weekly payroll
• Maintain the payroll and holiday calendars within the time and attendance system
• Record any necessary adjustments to employee leave accrual balances in the time and attendance system after the completion of each bi-weekly payroll

Other:

• Perform other duties as assigned

Qualifications

Education: Bachelor’s (B.A./B.S.) degree or equivalent

Experience: 1 year of relevant experience

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Knowledge, Skills, Abilities For All Defenders

KSAs for all Defenders will be linked back to the website

Knowledge, Skills, Abilities For An Assistant 3

Administrative

• Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service
• Ability to accurately maintain electronic records
• Ability to work in a completed automated environment

Communication

• Ability to clearly and accurately communicate with internal and external stakeholders
• Ability to articulate complex ideas clearly, accurately and concisely

Critical Thinking

• Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
• Ability to handle sensitive and confidential matters with discretion
• Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.

Project Management

• Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
• Ability to work well under pressure and tight deadlines while balancing competing assignments
• Ability to take ownership of a project or process and to use problem solving skills to resolve issues
• Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
• Demonstrated ability in managing competing interests on complex issues

Knowledge, Skills, Abilities For Time And Attendance Assistant

Strong Attention to detail and past experience working in an automated environment

PHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDS

Physical Activities

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.

N

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

N

Remaining in a stationary position, often standing or sitting for prolonged periods.

C

Moving about to accomplish tasks or moving from one worksite to another.

O

Adjusting or moving objects up to __ pounds in all directions.

O

Communicating with others to exchange information.

C

Repeating motions that may include the wrists, hands and/or fingers.

C

Operating machinery and/or power tools.

N

Operating motor vehicles or heavy equipment.

N

Assessing the accuracy, neatness and thoroughness of the work assigned.

C

Environmental Conditions

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Low temperatures.

O

High temperatures.

O

Outdoor elements such as precipitation and wind.

N

Noisy environments.

O

Hazardous conditions.

N

Poor ventilation.

N

Small and/or enclosed spaces.

N

No adverse environmental conditions expected.

Physical Demands

Check only one

Sedentary work that primarily involves sitting/standing.

X

Light work that includes moving objects up to 20 pounds.

Medium work that includes moving objects up to 50 pounds.

Heavy work that includes moving objects up to 100 pounds or more.

Visit www.defenders.org to apply.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Defenders of Wildlife requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws. It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.

Please be advised this position is union-eligible.