Staffing Coordinator Jobs

General Purpose

The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.

Essential Duties

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Agree not to disclose resident?s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Maintain confidentiality of all pertinent employee information.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Report known or suspected incidents of fraud to the Administrator
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Assist in interviewing CNAs when requested.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Implement recommendations from established committees as instructed. Personnel Functions
• Assist Maintain a current listing of all resident care employee phone numbers.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Assist with maintaining records of current certifications/licenses for nursing department employees.
• Ensure nursing supervisory supplies have been replenished in work areas as necessary. Report equipment/supply needs to your supervisor.
• Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Safety and Sanitation
• Follow all established safety procedures and precautions when operating office equipment. Equipment and Supply Functions
• Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date
• Update business office with current posting of all department managers? phone numbers.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator
• Ensure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc. Budget and Planning Functions
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Report any known or suspected unauthorized attempt to access facility?s information system. Committee Functions
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DNS.
• Assist in standardizing the methods in which work will be accomplished.
• Attend in-service training programs as scheduled.
• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Complete and post work sheets/time schedules. Coordinate variances with the DNS
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development