Staff Assistant, Per Diem

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Position Details

Position Information

Recruitment/Posting Title Staff Assistant, Per Diem

Job Category Staff & Executive - Registrar

Department RWJ-Education-PISC

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a per diem Staff Assistant for the Office of Education at the Robert Wood Johnson Medical School.

This Staff Assistant will support the registrar office and the office of education. This position will spend equivalent to two days a week supporting the registrar office processing visiting student applications and filing. Additionally, the assistant will spend equivalent to one day a week supporting experiential, community, and clinical experiences for medical students in the pre-clerkship curriculum.

Among the key duties of this position are the following:

• Support other office duties in the registrar office (filing, etc).
• Assist in organizing, tracking, and communicating for the medical students’ activities in the Experiential learning selective and Clinical Observerships. Supports OSCES , labs, simulation, and other active learning needs.
• Performs other related duties as assigned.
• Managing the Visiting Student Learning Opportunity ( VSLO ) portal. Work closely with the assistant registrar to do such steps as review applications, coordinate with the residency programs, communicate with applicants, ensure background checks and affiliation agreements are in place, share rosters and upload grades, and support our medical students in applying for electives at other school.

Position Status Part Time

Hours Per Week

Daily Work Shift Day

Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt

Grade 99H

Position Salary

Annual Minimum Salary 8.38

Annual Mid Range Salary 125.00

Annual Maximum Salary 200.00

Standard Hours 37.50

Union Description Non-Union

Payroll Designation Banner

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit

Terms of Appointment Temporary Staff Appointment - Hourly

Position Pension Eligibility

Qualifications

Minimum Education and Experience

• Additional experience may be substituted for the degree on a year-for-year basis.
• Must have experience with word processing, spreadsheet, and other office software.
• Evidence of professional experience involving organization and administrative practices preferably in an educational institution.
• Equivalent experience, education and/or training may be substituted for the education requirements.
• Associate’s Degree.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Must have strong communication and organization skills.
• Must be professional in all interactions including phone and e-mail.
• Applicants must thrive in a busy office working on a team and able to handle multiple projects simultaneously.
• Ability to proactively problem solve and follow through on tasks and projects.

Preferred Qualifications

• Microsoft office software
• Office assistance experience.
• Experience with Banner.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. Ability to move boxes for filing.
• Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 23ST2008

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Downtown New Brunswick

City New Brunswick

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions