Special Assistant For The Rowan University President

Position Summary

The Special Assistant for the Rowan University President is responsible for assisting the President and Senior Leadership in any day-to-day operations that the President deems necessary. This important role will be responsible both on and off campus, while also providing safe, reliable, secure and professional transportation for the President and other university officials as needed. The incumbent will be responsible for accompanying the president to meetings/events, that include nights and weekends, and will utilize a university-owned vehicle for all operation and/or transportation needs. These meetings are often confidential in nature and may arise with short notice, therefore scheduling flexibility is essential. This position may also be assigned special projects by the President and or Chief of Staff and may work with other University administrators on various assignments as needed.

Responsibilities

• Upon request of the President and/or Chief of Staff, may serve as point of contact between the President, Rowan/Campus public safety and emergency management, and/or Glassboro for certain events.
• Represent the university in a professional manner at all times, and maintain the highest level of confidentiality regarding University business, the president, and university officials, including any matters involving the presidential residence.
• Communicate regularly with Chief of Staff and Director of Operations on logistics and planning with regards to the president’s involvement on and off campus.
• Assist with the planning and execution of all presidential travel, including route planning, scheduling, and logistics as well as briefing the President and Chief of Staff prior to events.
• Maintain the university vehicle in a clean and presentable manner, and ensure that it is properly serviced and maintained.
• Provide secure, safe, reliable, and professional transportation for the President and other university officials, as needed.
• Complete all required reporting and paperwork related to any pre or post transportation services, including any expense reports and vehicle maintenance records needed.
• Coordinate with Director of Operations on event/meeting background, participants, and any additional needs.
• Be on call to assist the president with any requests on campus or at the presidential residence including communication with various departments such as the President’s assistant, Facilities and/or University Events based on the President’s needs and location.
• Assist the President with Special Projects including foundation initiatives, event participation, and travel.
• Ensure compliance with all applicable laws and regulations related to transportation, including those related to safety, vehicle operation, and the use of public funds.

Qualifications

• Ability to work flexible hours, including nights and weekends, as needed and with short notice.
• Valid driver's license with a clean driving record.
• Excellent organizational and planning skills, with the ability to work independently and as part of a team.
• High school diploma or equivalent, mandatory; Bachelor’s Degree preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong communication skills, with the ability to interact professionally with university officials, students, faculty, and staff.

Salary range: $55,000 to $65,000

Notes

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Only completed online applications submitted on or before the posted deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• The Full-Time Special Assistant for Rowan University, Rowan University is a full-time, benefits-eligible position funded by the Rowan University Foundation and is not supported by taxpayer funds. The position will be paid a base salary and will be provided with a university vehicle for all transportation needs. The position reports to the Director of Operations & Deputy Board Liaison, Office of the President, Rowan University.