Social Services Associate - Remote Opportunity!

This is a contingent opportunity.

**This position requires the selected candidates to be within 100 miles of a Naval Installation in the region they are supporting. To meet that requirement for this opening, you must be within 100 miles of a Naval Installation in one of the following locations: **

• Whiting Field, FL
• Meridian, MS
• Pensacola, FL
• Panama City, FL
• San Antonio, TX
• New Orleans, LA
• Corpus Christi, TX
• Mayport, FL
• Gulfport, MS
• Fort Gordon, GA
• Charleston, SC
• Kingsville, TX
• Millington, TN
• Kings Bay, GA
• Jacksonville, FL
• Fort Worth, TX

Job Title: Social Services Associate

Summary

Social Services Associates provide comprehensive administrative support remotely to contract SAIL case managers, SAIL supervisors, remote non-medical counselors, and clients, ensuring clients receive timely, efficient, and effective services.

Essential Duties and Responsibilities

• Develop and maintain Command POCs contact information by installation. Update directories of referrals and community resource information for each installation within the assigned area of responsibility at least annually, per Navy Certification Standards.
• Maintain current schedules of staff providing individual appointments. Utilize FFSMIS to view case managers’ and non-medical counselors’ schedules to make client appointments and send reminders to confirm appointments.
• Ensure initial paperwork is forwarded to clients and follow up to ensure signatures are complete and paperwork is returned, and all related documents are uploaded to the appropriate client case record.
• Complete documentation in the FFSMIS SAIL record system.
• Obtain and validate information on the SAIL referrals: research the location of a ship/Sailor and locate the correct Point of Contact; ensures the accuracy of the information received and completes the Sailor’s demographics in FFSMIS.
• Provide a variety of Contract SAIL administrative support functions, such as scheduling data entry, attending coordination meetings and taking minutes for government representatives in attendance, scheduling appointments for SAIL Case Managers, SAIL Case Manager Supervisors and Contract Virtual SAIL Clinical Counselors, screening and connecting potentially distraught or difficult callers to a SAIL Case Manager, SAIL Case Manager Supervisor or Virtual SAIL Clinical Counselor, and maintaining referral and community directories.
• Knowledge of how to respond well in pressured, crisis situations.
• Receive command and non-command referrals and make an introductory contact to referred sailors to provide information about the SAIL program.
• Maintain direct service metrics for all staff for whom scheduling services are provided.
• Schedule customers for SAIL initial assessments and non-medical counseling appointments.
• Manage daily scheduling to ensure that clients are notified of unscheduled staff absences as soon as possible, and that appointments are rescheduled at client’s request in a timely manner.

Supervisory Responsibilities

• This job has no supervisory responsibilities.

Required Education and/or Experience Qualifications

• Ability to communicate orally and in writing
• Ability to respond will in crisis situations.
• Excellent customer service skills
• Zeiders is a COVID-19 vaccination-required company and requires all employees to be vaccinated or seek an approved accommodation for a protected reason (medical or religious).
• Excellent facility with computer and office automation software
• Successful completion of a full 4-year course of study in human services or related field leading to a bachelor’s degree, from an accredited college or university, or equivalent combination of education and specialized experience in human services, social sciences, or related field.
• Must be physically located within a 100 mile commuting distance of a Navy installation in the assigned area of responsibility.
• Two years demonstrated experience providing administrative support to a medical or other social services office

Preferred Qualifications

• Personal or professional experience with Navy quality of life programs
• Ability to use comprehensive scheduling program to serve multiple locations
• Knowledge of counseling terms as they apply to levels of care/treatment and ability to make appropriate dispositions independently

Other Skills and Abilities

This position requires access to U.S. Government facilities and systems. U.S. Citizenship, a valid driver's license, transportation, and auto insurance are required.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Ability to work both independently and as part of a team.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Technology Skills – Provides virtual assistance to customers with digital signatures; creates data-driven reports in Excel; creates documents in Microsoft Word
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Physical Demands: Works in home office area. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computer, telephones, printers and other office equipment. The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: Works remotely from a home office that is free from distractions and in a space to ensure confidentiality. The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Zeiders Enterprises, Inc. is an Equal Opportunity Employer